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1. OPERATING
PROCEDURE GUIDELINES AND STANDARDS
This part on “Operating Procedure Guidelines and Standards for Monitoring”
includes :
· Procedures for warning
· Operating Procedures for evacuation
· Comprehensive Operating Procedure Guidelines for the Departments
. relief and recovery
. the standards of services
• Checklists for monitoring.
· Monitoring relief and rehabilitation
. standard arrangements for transit camps
. relief camps
. cattle camps
. feeding centres
. standards of service.
2. OPERATING PROCEDURE GUIDELINES FOR WARNING
Definition: Alert/ warning indicates the onset of a disaster for which
a warning system is essential. This system may range from alarms (e.g.,
for fires), sirens (e.g., for industrial accidents) to public announcements
through radio, television etc. (e.g., for cyclones, floods) and other
traditional modes of communication (e.g. beating of drums, ringing of
bells, hoisting of flags).
[In most disaster situations, experience has shown that loss of life and
property could be significantly reduced due to preparedness measures and
appropriate warning systems. The importance of warning systems therefore
hardly needs any emphasis. However, not in all cases, the opportunity
for warning exists. Indiscriminate warnings may result in non-responsiveness
of the people. It is therefore necessary that with respect to every disaster
a responsible officer is designated to issue the warnings].
2.1 Agencies authorised to issue warning
The district administration is the prime agency responsible for issuing
the disaster warning.
Additionally the technical agencies authorised to issue warning are mentioned
below.
Disaster Agencies
Earthquakes IMD,
MERI, NGRI, GSI
Floods
IMD, Irrigation Department
Cyclones
IMD
Epidemics
Public Health Department
Road Accidents
Police
Industrial and
Chemical Accidents Industry, MARG, Police, BARC
Fires
Fire Brigade, Police
2.2 Important Elements of Warning
The following aspects may be considered for dissemination of warning :
· All warning systems and technologies are maintained in working
condition and checked regularly
· Communities in disaster prone areas are made aware of the warning
systems.
· Alternate warning systems must be kept in readiness in case of
technical failure (e.g., power failure)
· Only the designated agencies/officers will issue the warning.
· All available warning systems should be used
[each warning system has a limited reach and multiple warning systems
will help in reinforcement]
· The warning should, to the extent possible, be clear about the
severity, the time frame, area that may be affected.
· Warning statements should be conveyed in a simple, direct and
non-technical language, and incorporate day-to-day usage patterns.
· The do’s and don’ts should be clearly communicated
to the community to ensure appropriate responses.
· Warning statements should not evoke curiosity or panic behaviour.
This should be in a professional language devoid of emotions.
· Rumour control mechanisms should be activated.
· All relevant agencies and organisations should be alerted.
· Wherever possible, assistance of community leaders and organised
groups should be sought in explaining the threat.
· Once a warning is issued, it should be followed-up by subsequent
warnings in order to keep the people informed of the latest situations.
· In the event of the disaster threat tiding away, an all clear
signal must be given.
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3. OPERATING PROCEDURES FOR EVACUATION
It is important to understand the nature of threat and the procedures
to be adopted
All agencies involved in evacuation must have a common understanding of
their roles and responsibilities in order to avoid confusion an panic
behaviour.
Different situations demand different priorities and hence the responsibility
for ordering evacuation is assigned to different agencies.
All evacuations will be ordered only by the Collector, Police, Fire Brigade
or by the Industries Security Officer.
For appropriate security and law and order evacuation should be undertaken
with assistance from community leaders.
All evacuations should be reported to Collector or District Superintendent
of Police immediately.
3.1 Factors to be considered for Evacuation
3.1.1 Planning Assumptions
· Amount of time needed for evacuation will depend on the disaster.
· If the event can be monitored, like a cyclone, the GOM could
have a day or two to get ready.
· In other disasters, it is mostly emergency evacuation of people
.
3.1.2 Factors
· Shelter sites should be within one hour's walk and three miles
(5 km) of dwellings.
· The evacuation routes should be away from the coast or flood-prone
areas.
· Evacuation routes should not include roads likely to be submerged
in flood, but may include pathways.
· Ensure proper evacuation by seeking community participation along
the following lines:
.; Evacuation should be undertaken with assistance from community
leaders and community based organisations (CBOs) for appropriate security
and law and order
.; Care should be taken to see that evacuation routes are not blocked.
.; It is always preferable to encourage the entire family to evacuate
together as a unit.
.; In case of inadequate transport or limited time, encourage community
for emergency evacuation in the following order :
¨ seriously injured and sick
¨ children, women and handicapped
¨ Old
¨ Able-bodied.
[An evacuation plan on a priority basis helps avoid stampede and confusion.]
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3.2 Emergency Evacuations
· Families should be encouraged to take along adequate supplies
of water, food, clothing and emergency supplies.
· The families should be encouraged to assemble the following disaster
supplies kit.
. Adequate supply of water in closed unbreakable containers
. Adequate supply of non-perishable packaged food and dry rations
. A change of clothing and rain gear
. Blankets and bedsheets, towels
. Buckets, plates, glasses, mugs made of plastic
. Soap, toothbrushes, toothpaste
. A battery-powered radio, torch, lantern, matches
. Cash and jewellery
. Personal medicines
. A list of important family documents including ration card, passport,
bank passbook address/telephone book (of relatives), certificates, driving
licence, property documents, insurance documents etc.
.; Special items including foods, for infants, elderly or disabled
family members.
· Encourage people to keep fuel in their cars as petrol pumps may
be closed during emergencies.
· Ask people to shut off electricity, gas and water at main switches
and valves before leaving.
· Ask people to listen to a battery-powered radio and follow local
instructions.
· If the danger is a chemical release, then people should be instructed
to evacuate immediately.
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· In other cases, advise people to follow these steps:
.Wear protective clothing
. Secure their homes. Close and lock doors and windows.
. Turn off the main water valve and electricity
. Leave early enough to avoid being trapped.
. Follow recommended evacuation routes. Shortcuts may be blocked.
. Not to move or drive into flooded areas.
. Stay away from downed power lines.
. Animals may not be allowed in public shelters.
. Community should set the livestock free
. If possible, the community may be advised to carry the livestock along
[ if the evacuation does not involve transportation by vehicles].
3.3 Evacuation of Marooned Persons
In the case of marooned persons, if necessary
· evacuation must be carried out within the shortest possible time
· the marooned persons must be transferred to transit camps.
· Within the shortest possible time (3 hours of the disaster),
marooned people must be provided with
. water
. medicines
. first-aid
. cooked food.
[This can continue for 48 hours after the disaster].
· Emergency transport for the seriously injured by
. speed boats
· A senior medical officer should accompany the rescue team along
with required medical kit and ensure priority for shifting of those seriously
injured or requiring immediate medical attention.
· Water supplied must be in accordance with acceptable standards
of potable water. It is the responsibility of medical officer to check
the water quality..
· The procedures for tagging as given in the standards should be
followed.
[Tagging is a process of prioritising transfer of injured based on first
hand assessment of chance of survival by the medical officer on the disaster
site. The identification of patients is done by attaching a tag to each
patient, usually color coded to indicate a given degree of injury and
the priority for evacuation].
· For food supplies, the standards as given in the “Standards
for Food” should be followed.
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4. OPERATING PROCEDURE GUIDELINES AND STANDARDS
FOR DEPARTMENTS
4.1 Planning Assumptions
The standards of services have been adopted from internationally accepted
norms and have been at times modified to suit local conditions. Although
it is difficult to maintain efficient service standards in a disaster,
which presents a fluid and confused situation, all efforts should be made
to reach as close to these norms as possible. Some of the standards make
a lasting impact on the communities whereas others have an immediate impact
in the field situation, e.g., lack of adequate space per person in relief
camps can lead to mental health issues and the absence of adequate sanitation
facilities can lead to epidemics.
The operating procedures developed for each department refer to standards
of services to be delivered and the appropriate checklists for field monitoring.
Hence, the standards and checklists go hand in hand with the operating
procedures for every department.
These departments include MSEB, police, public health, irrigation, agriculture,
animal husbandry, MWSSB, PWD, MTNL, railways, and airport authority.
5. OPERATING PROCEDURE GUIDELINES
FOR POLICE
5.1 Planning Assumptions
· For effective preparedness, the police department must have a
disaster response plan or disaster response procedures clearly defined,
in order to avoid confusion, improve efficiency in cost and time.
· Operating procedures for mobilising community participation during
various stages of disaster management have been given in section on “Areas
of Community Participation”. The department is required to study
these and adopt appropriate measures to ensure that community participates
substantially.
· Orientation and training for disaster response plan and procedures
accompanied by simulated exercises will keep the department prepared for
such eventualities. Special skills required during emergency operations
need to be imparted to the officials and the staff. Select personnel can
be deputed for training as “NODAL OFFICER - Police” and “Officer-in-charge
- Police” at the state and district level respectively.
· To the extent possible, preventive measures as recommended in
the preparedness and mitigation document of DMAP, should be undertaken
to improve departmental capacity to respond to a disaster.
5.2 Normal Time Activity
· Assess preparedness level and report the same as per the format
to District Control Room every six months
· Maintain a list of disaster prone areas in the district
· Organise training on hazardous chemicals for police officers
to facilitate handling of road accidents involving hazardous materials
· Designate an area, within police station to be used as public
information centre
Action Plan Objective in a Disaster Situation
· Maintain Law and Order
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5.3 Activities On Receipt of Warning or Activation
of District DMAP (DMAP)
· Within the affected district/taluka, all available personnel
will be made available to the District Disaster Manager. If more personnel
are required, then out of station officers or those on leave may be recalled.
· All personnel required for disaster management should work under
the overall supervision and guidance of District Disaster Manager/District
Magistrate.
· Establish radio communications (and assist in precautionary evacuation
activities) with
. Emergency operations centre
. Divisional commissioner
. district control room and
. departmental offices within the division.
· All district level officials of the department would be asked
to report to the Collector.
· Appoint one officer as “NODAL OFFICER - Police” at
the state level
· Appoint one officer as “Officer-in-Charge - Police”
at the district level
· The District Collector to provide “Officer-in-Charge -
Police” or the field staff as the need be, with all needed authorisations
with respect to
. Recruiting casual labourers.
. Procuring locally needed emergency tools and equipment and needed materials.
. Expending funds for emergency needs.
· The “Officer-in-Charge - Police” will ensure that
all field staff and other officers submit the necessary reports and statement
of expenditure in a format as required by District Collector
· Review and update precautionary measures and procedures and review
with staff the precautions that have been taken to protect equipment and
the post-disaster procedures to be followed.
· Fill department vehicles with fuel and park them in a protected
area.
· Provide guards as needed for supply depots such as cooperative
food stores and distribution centres.
· Provide convoys for relief materials.
· Identify anti-social elements and take necessary precautionary
measures for confidence building.
5.3.1 Evacuation
All evacuations will be ordered only by the Collector, Police, Fire Brigade
or by the Industries Security Officer.
For appropriate security and law and order evacuation should be undertaken
with assistance from community leaders.
All evacuations should be reported to Collector or District Superintendent
of Police immediately.
For evacuation follow the evacuation procedures as outlines in operating
procedures for evacuation.
5.3.2 Relief and Rehabilitation
· Immediately after the disaster, dispatch officers to systematically
identify and assist people and communities in life-threatening situations.
· Help identify the seriously injured people, and assist the community
in organising emergency transport of seriously injured to medical treatment
centres.
· Ensure that the police stations are functioning immediately after
the disaster at all required locations, as may be requested by the district
control room, and that staff are available for the variety of needs that
will be presented.
· Assist and encourage the community in road-clearing operations.
· Identify roads to be made one-way, to be blocked, alternate routes,
overall traffic management and patrolling on all highways, and other access
roads to disaster site.
· Provide security in transit and relief camps, affected villages,
hospitals and medical centres and identify areas to be cordoned off.
· Transport carrying transit passengers (that is, passengers traveling
through trains or buses and passing through the district), should be diverted
away from the disaster area.
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· Provide security arrangements for visiting VVIPs and VIPs.
· Assist district authorities to take necessary action against
hoarders, black marketers and those found manipulating relief material.
· In conjunction with other government offices, activate a public
information centre to:
. respond to personal inquiries about the safety of relatives in the affected
areas
. compile statistics about affected communities, deaths, complaints and
needs
. respond to the many specific needs that will be presented
. serve as a rumor control centre
. Reassure the public.
· Make officers available to inquire into and record deaths, as
there is not likely to be time nor personnel available, to carry out standard
postmortem procedures.
· Monitor the needs and welfare of people sheltered in relief camps.
· Coordinate with military service personnel in the area.
The amount spent on disaster management in pursuance of these relief activities,
after receipt of warning or disaster strike, will be submitted to the
Relief Commissioner. The Relief Commissioner will book this expenditure
under Budget Head ‘2245’ and reimburse the amount to police.
5.3.3 Preparedness Checklist for Police
(to be filled in by the Department Head and submitted to the District
Collector before May every year.)
| Preparedness measures taken |
Details/Remarks |
| The department is familiar with disaster response plan and disaster response
procedures are clearly defined. |
|
| Orientation and training
for disaster response plan and procedures
undertaken.
Special skills required during emergency operations
imparted to the officials and the staff. |
|
| Reviewed and updated
·
Precautionary measures and procedures
·
the precautions to be taken to protect equipment
·
the post-disaster
procedures to be followed. |
|
| Adequate warning mechanisms
established for evacuation. |
|
| A officer has been designated
as Nodal Officer for disaster management. |
|
| Sources of materials
required for response operations have been identified. |
|
Reported By :
Designation
Signature
Date
5.3.4 Checklist for Police
(to be filled in by “Officer-in-Charge” and submitted to district
control room and the department head.)
| Action Taken |
Y/N |
Details/Remarks |
| Radio communications
established with
·
Emergency operations centre
·
Divisional commissioner
·
District control room
·
Other police headquarters within the division. |
|
|
| An
officer appointed as “OFFICER-IN-CHARGE - Police” |
|
|
| Police
stations are functioning immediately after the disaster at all required
locations as requested
by the district control room.
|
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| Anti-social
elements identified
Precautionary
measures for confidence building taken.
|
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| Community
assisted in organising emergency transport of seriously injured
to medical
treatment centres. |
|
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| Community
assisted in road-clearing
operations. |
|
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| Overall
traffic management and patrolling on all
highways and other access roads to disaster site being carried
out. |
|
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| The
following roads have been identified
·
To be made one-way
·
To be blocked
·
Alternative routes. |
|
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| Transport
carrying transit passengers (that is, passengers travelling through
trains or buses and passing through the district), are diverted
away from the disaster area. |
|
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| Security being provided
in
·
Transit camps
·
Feeding centres
·
Relief camps
·
Cattle camps
·
Affected areas
·
Hospitals and medical centres.
Areas to be cordoned
off identified. |
|
|
| Guards
provided for supply depots
such as cooperative food stores and distribution centres. |
|
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| Security
arrangements provided for visiting VVIPs and VIPs. |
|
|
| District
authorities assisted for taking necessary action against hoarders, black
marketers and those found manipulating relief material. |
|
|
| A
public information centre activated. |
|
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| Officers
made available to inquire into and record of deaths. |
|
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| Coordination
with military service personnel in the area being carried
out. |
|
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Inspected By :
Designation:
Signature :
Date:
6. OPERATING PROCEDURE GUIDELINES
FOR PUBLIC HEALTH DEPARTMENT
6.1 Planning Assumptions
· There is no substitute for maintaining standards of services
and regular maintenance during normal times. This affects the response
of the department to any disaster situation.
· Operating procedures for mobilising community participation during
various stages of disaster management have been given in section on “Areas
of Community Participation”. The department is required to study
these and adopt appropriate measures to ensure that community participates
substantially.
· For effective preparedness, the department must have a disaster
response plan or disaster response procedures clearly defined in order
to avoid confusion, improve efficiency in cost and time.
· Ensure that every hospital follows “The Guide to Health
Management in Disasters”. The plan should be specifically developed
for the facilities, equipment and staff of that particular hospital.
· Orientation and training for disaster response plan and procedures,
accompanied by simulated exercises, will keep the department prepared
for such eventualities. Special skills required during disaster situations
need to be imparted to the officials and the staff. Coordinate training
for treatment of people affected due to hazardous spills. Select personnel
can be deputed for training as “NODAL OFFICER - Health Services”
and “Officer-in-charge - Health Services” at the state and
district level respectively.
· To the extent possible, preventive measures as recommended in
the preparedness and mitigation document of DMAP, should be undertaken
to improve departmental capacity to respond to a disaster.
· Ensure that standby generator exists for every hospital.
· Insure that least one kerosene-powered refrigeration unit exists
for vaccines.
Action Plan Objective in a Disaster Situation
· Providing efficient and quick treatment
· Preventing outbreak of epidemics.
6.2 Normal Time Activity
· Assess preparedness level and report the same as per the format
to district control room every six months.
· Ensure that hospital staff are aware of which hospital rooms/
buildings are damage- proof.
· In the case of hospitals located in proximity to industrial areas
obtain chemical data sheets from various industries.
6.3 Activities on Receipt of Warning or Activation
of District DMAP (DDMAP)
· Within the affected district/taluka, all available personnel
will be made available to the District Disaster Manager. If more personnel
are required, then out of station officers or those on leave may be recalled.
· All personnel required for disaster management should work under
the overall supervision and guidance of District Disaster Manager.
· Establish radio communications with emergency operations centre,
divisional commissioner, district control room and hospitals (including
private) within the division.
· Ensure thatl personnel working within the district come under
the direction and control of the collector/civil Surgeon.
· Appoint one person as “NODAL-OFFICER – Health Services”
at the state level.
· The civil surgeon will act as “Officer-in-Charge - Health
Services” at the district level.
· All district level officials of the department would be asked
to report to the Collector.
· The district collector to provide “Officer-in-Charge -
Health Services” or the field staff as the need be, with all relevant
authorisations with respect to
.; Recruiting casual labourers.
.; Procuring locally require emergency tools, equipments and materials.
.; Expending funds for emergency needs.
· The “Officer-in-Charge -Health Services” will ensure
that all field staff and other officers submit the necessary reports and
statement of expenditure in a format as required by the collector.
· Review and update precautionary measures and procedures, and
review with staff, the precautions that have been taken to protect equipment
and the post-disaster procedures to be followed.
· Fill department vehicles with fuel and park them in a protected
area.
· Stock emergency medical equipment which may be required after
a disaster.
· Determine type of injuries/ illnesses expected and drugs and
other medical items required, and accordingly ensure that extra supplies
of medical items be obtained quickly.
· Provide information to all hospital staff about the disasters,
likely damages and effects, and information about ways to protect life,
equipment and property.
· Discharge all ambulatory patients whose release does not pose
a health risk to them. If possible, they should be transported to their
home areas.
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· Non-ambulatory patients should be relocated to the safest areas
within the hospital. The safest rooms are likely to be:
. On ground floor
. Rooms in the centre of the building away from windows
. Rooms with concrete ceilings.
· Equipment supplies such as candles, matches, lanterns and extra
clothing should be provided for the comfort of the patients.
· Surgical packs should be assembled and sterilised.
· A large enough number should be sterilised to last four to five
days.
· The sterilised surgical packs must be stored in protective cabinets
to ensure that they do not get wet. Covering the stock with polythene
is recommended as an added safety measure.
· All valuable instruments, such as surgical tools, opthalmoscopes,
portable sterilisers, CGS, dental equipments, etc., should be packed in
protective coverings and stored rooms considered to be the most damage-proof.
· Protect all immovable equipment, such as x-ray machines, by covering
them with tarpaulins or polythene.
· All electrical equipments should be unplugged when disaster warning
is received.
· Check the emergency electrical generator to ensure that it is
operational and that a buffer stock of fuel exists. If an emergency generator
is not available at the hospital, arrange for one on loan.
· All fracture equipment should be readied.
· If surgery is to be performed following the disaster, arrange
for emergency supplies of anesthetic gases (usually supplied on a daily
basis).
· Check stocks of equipments and drugs which are likely to be most
needed after the disaster. These can be categorised generally as:
. Drugs used in treatment of cuts and fractures, such as tetanus
toxoid, analgesics and antibiotics .
. Drugs used for the treatment of diarrhoea, water-borne diseases
and flu (including oral rehydrating supplies).
. Drugs required to treat burns and fight infections.
. Drugs needed for detoxication including breathing equipments.
· Assess the level of medical supplies in stock, including:
. Fissure materials
. Surgical dressings
. Splints
. Plaster rolls
. Disposable needles and syringes
. Local antiseptics.
· Request central warehouse immediate despatch of supplies likely
to be needed, to hospitals, on an emergency priority basis.
· Fill hospital water storage tanks and encourage water savings.
If no storage tanks exist, water for drinking should be drawn in clean
containers and protected.
· Prepare an area of the hospital for receiving large number of
casualties.
· Develop emergency admission procedures (with adequate record
keeping) .
· Orient field staff with DDMAP, standards of services, procedures
including tagging.
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· Hospital administrators should
. Establish work schedules to ensure that adequate staff are available
for in-patient needs.
. Organise in-house emergency medical teams to ensure that adequate
staff are available at all times to handle emergency casualties.
. Set up teams of doctors, nurses and dressers for visiting disaster
sites.
6.3.1 Evacuation
All evacuations will be ordered only by the Collector, Police, Fire Brigade,
Health Department or by the Industries Security Officer.
For appropriate security and law and order evacuation should be undertaken
with assistance from community leaders.
All evacuations should be reported to Collector or District Superintendent
of Police immediately.
For evacuation follow the evacuation procedures as outlined in “Operating
Procedures for Evacuation” and “Areas for Community Participation
- Evacuation”
For Marooned Persons
A senior medical officer will ensure that water supplied is in accordance
with acceptable standards of potable water and is packed under appropriate
conditions and containers.
A senior medical officer should accompany the rescue team along with required
medical kit and ensure priority for shifting of those seriously injured
or requiring immediate medical attention (the procedure for tagging as
given in the Annexure should be followed).
6.3.2 Relief and Rehabilitation
Field Office Priorities
· Transport should be arranged for the transfer of seriously injured
patients from villages and peripheral hospitals to general hospitals.
If roads are blocked, a method should be established to request helicopter
transport.
· Establish health facility and treatment centres at disaster sites.
· The provision of medical services should be coordinated by the
district civil surgeon with district control room and SOCs.
· Procedures should be clarified between
. Peripheral hospitals
. Private hospitals
. Blood banks
. General hospitals and
. Health services established at transit camps, relief camps and
affected villages.
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· Maintain checkposts and surveillance at each railway junction,
ST depots and all entry and exit points from the affected area, especially
during the threat or existence of an epidemic.
· An injury and disease monitoring system should be developed to
ensure that a full picture of health risks is maintained. Monitoring should
be carried out for epidemics, water and food quality and disposal of waste
in transit and relief camps, feeding centres and affected villages.
· Plan for emergency accommodations for auxiliary staff from outside
the area.
· Information formats and monitoring checklists should be used
for programme monitoring and development and for reporting to Emergency
Operations Centre. This is in addition to existing reporting system in
the department.
· Seek security arrangements from district police authorities to
keep curious persons from entering hospital area and to protect staff
from hostile actions.
· Establishment of a public information center with a means of
communication to assist in providing an organized source of information.
The hospital is responsible for keeping the community informed of its
potential and limitations in disaster situations.
· The local police, rescue groups, and ambulance teams should be
aware of the resources of each hospital.
Head Office Priorities
On the recommendations of the EOC (“NODAL OFFICER-Health Services”)/
collector/ district control room/ the Public Health Department will
· Send required medicines, vaccines, drugs, plasters, syringes,
etc.
· Arrange for additional blood supply.
· Provide for sending additional medical personnel equipped with
food, bedding, tents.
· Send vehicles and any additional medical equipments.
The amount spent on disaster management in pursuance of these relief activities,
after receipt of warning or disaster strike, will be submitted to the
Relief Commissioner. The Relief Commissioner will book this expenditure
under Budget Head ‘2245’ and reimburse the amount to Public
Health Department.
6.4 Standards of Service
6.4.1 Tagging
Tagging is a process of prioritising transfer of injured, based on first
hand assessment of the medical officer on the disaster site. It is based
on the medical criterion of chance of survival . Decision is made regarding
cases which can wait for treatment, these which should be taken to more
appropriate medical units, and these which have no chances of surviving.
The grouping is based on the benefit that the casualties can expect to
derive from medical care, not on the seriousness of the injuries.
Whenever possible, the identification of patients should be accomplished
concurrently with triage. This is done by attaching a tag to each patient,
usually color-coded to indicate a given degree of injury and the priority
for evacuation.
· Red Tag
This tag signifies that the patient has a first priority for evacuation.
Red-tagged patients need immediate care and fall into one of the following
categories:
1 ) Breathing problems that cannot be treated at the site.
2) Cardiac arrest (witnessed).
3) Appreciable loss of blood (more than a liter).
4) Loss of consciousness.
5) Thoracic perforations or deep abdominal injuries.
6) Certain serious fractures:
a) Pelvis
b) Thorax
c) Fractures of cervical vertebrae
d) Fractures or dislocations in which no
pulse can be detected below the site of the fracture or dislocation
e) Severe concussion
f) Burns (complicated by injury to the air
passages).
· Green Tag
Identifies these patients who receive second priority for evacuation.
Such patients need care, but the injuries are not life-threatening. They
fall into the following categories:
1 Second-degree burns covering more than 30 per cent of the body.
2 Third-degree burns covering 10 per cent of the body.
3 Burns complicated by major lesions to soft tissue or minor fractures.
4 Third-degree burns involving such critical areas as hands, feet, or
face but with no breathing problems present.
5 Moderate loss of blood (500-1,000 cc)
6 Dorsal lesions, with or without injury to the spinal column.
7 Conscious patients with significant craniocerebral damage (serious enough
to cause a subdural hematoma or mental confusion). Such
patients will show one of the following signs:
a) Secretion of spinal fluid through ear or nose
b) Rapid increase in systolic pressure
c) Projectile vomiting
d) Changes in respiratory frequency
c) Pulse below 60 ppm
f) Swelling or bruising beneath the eyes
g) Anisocoric pupils
h) Collapse
i) Weak or no motor response
j) Weak reaction to sensory stimulation (profound stupor).
· Yellow Tag
Used on patients who are given third priority for evacuation and who
fall into the following categories:
Minor Lesions
1) Minor fractures (fingers, teeth, etc.).
2) Other minor lesions, abrasions, contusions.
3) Minor burns:
a) Second-degree burns covering less than 15 per cent of the
body
b) Third-degree burns covering less than 2 per cent of the
body surface
c) First-degree burns covering less than 20 per cent of the
body, excluding hands, feet, and face.
Fatal Injuries
1. Second and third-degree with burns over more than 40 per cent of the
body, with death seeming reasonably certain.
2. Second- and third-degree burns over more than 40 per cent of the body,
with other major lesions, as well as major fractures, major craniocerebral
lesions, thoracic lesions, etc.
3. Cranial lesions with brain tissue exposed and the patient unconscious.
4. Craniocerebral lesions where the patient is unconscious and has major
fractures.
5. Lesions of the spinal column with absence of sensitivity and movement.
6. Patient over 60 years old with major lesions.
[It should be noted that the line separating these patients from red-tag
casualties is very tenuous. If there are any red-tag patients, this system
will have to be followed. If there are none, the yellow-tag patients with
apparently fatal injuries become red-tag candidates. The reason is simple:
if there are many red-tag patients with a chance to survive and there
are yellow-tag patients who. apparently cannot be saved because of their
injuries, the time spent on the dying wounded could be better spent on
the patients with a chance to survive].
· Black Tag
Black tags are placed on the dead, i.e., casualties without a pulse or
respiration who have remained in that condition for over 20 minutes, or
whose injuries render resuscitation procedures impossible.
Evacuation Procedures under the Following Conditions
1 ) Casualties not trapped or buried. Evacuate in the following order:
a) Red-tag casualties
b) Green-tag casualties
c) Yellow-tag casualties
2) Casualties trapped or buried. Evacuate in the following order:
a) Red-tag casualties
b) Green-tag casualties
c) Yellow-tag casualties
d) Black-tag casualties not trapped or buried
e) Trapped black-tag casualtie..
6.4.2 Vector Control Standards
Vector control programmes should be planned so as to cope with two distinct
situations:
· The initial phase immediately following the disaster, when control
work should concentrate on the destruction, by a physical or chemical
process, of vermin on persons, their clothing, bedding, and other belongings,
and on domestic animals. An emergency sanitation team should be available
from the beginning for carrying out this disinfestation.
· The period after the disaster subsided, control work should be
directed towards proper food, sanitation, safe disposal of wastes, including
drainage, and general and personal cleanliness.
Suggested Vector Surveillance Equipment and Supplies
· Collecting bag
· Collecting forms
· Mouth or battery powered aspirators
· Tea strainer
· Flashlight and spare batteries
· Grease pencil
· Memo pad
· Sweep net
· Pencil
· Tweezers
· White enameled dipper
· Keys and other references
· Labels
· CDC light traps (optional)
· Collecting vials
· Aedes aegypti ovitraps (optional)
· Bulb syringe or medicine dropper
· Fly grill
· Mirror
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|
Suggested Rodent Surveillance Equipment and Supplies
· Teaching aids
· Transfer bags
· Plastic bags
· Vials
· Plastic cups
· Alcohol
· Rubber bands
· Forceps
· Scissors
· Insecticide dusting pan
· Snap Traps
· Formaldehyde
· Live traps
· Acute rodenticides
· Gloves
· Anticoagulant rodenticides
· Flashlights and batteries.
6.4.3 Materials and Equipment
In the absence of clear indication from the field, a minimum kit comprising
of the following materials and equipments should be carried by the advance
party to the disaster site
1) Equipment for pediatric intravenous use :- 36
2) Tensiometers for children and adults :- 12
3) Assorted ferrules :- 2 boxes
4) Tracheal cannulae :- 36
5) Set of laryngoscopes for infants, children, and adults 1 each
6) Endotracheal tubes, No. 7 Murphy :- 36
7) Endotracheal tubes, No. 8 :- 36
8) Nasogastric probes :- 36
9) Oxygen masks, for adults and children :- 2 boxes
10) Large scissors for cutting bandages :- 3
11) Plastic linings :- 60
12) Phonendoscopes :- 15
Sterilization Unit Supplies
1) Tracheotomy set :- 6
2) Thorachotomy set :- 6
3) Venous dissection set :- 6
4) Set for small sutures :- 12
5) Bottles for drainage of thorax :-10
6) Hand scissors, No. 4 :- 6
7) Syringes (disposable) x 2 cc :- 60
8) Syringes (disposable) x 10 cc :- 90
9) Syringes (disposable) x 50 cc :- 60
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Ambulance Fleet
The ambulances will carry the following equipment:
1) Oxygen, oxygen mask, and manometer.
2) Stretchers and blankets.
3) Emergency first aid kit.
4) Suction equipment.
5) Supplies for immobilizing fractures.
6) Venoclysis equipment.
7) Drugs for emergency use.
8) Minimal equipment for resuscitation maneuvers.
Each ambulance should be staffed by at least a physician, a nurse, a stretcher-bearer,
and a driver. The medical and paramedical personnel should be experienced
in procedures for the management of patients in intensive care units.
Equipment and Supplies required for Vermin control for a population of
10,000
Power sprayers :- 2
Hand-pressured sprayers, capacity 20-30 litres :- 50
Dusters (hand-operated, plunger type) :- 50
Dusters, power-operated :- 2
Space sprayer :- 1
Adequate supply of accessories and spare parts for the above equipment
Insecticides:
DDT, technical powder :- 0.5 tons
DDT, 75 % water wettable :- 1-2 tons
DDT, 10 % powder :- 1 ton
Dieldrin, 0.625-1.25 % emulsifiable concentrate or wettable powder :-
100 kg
Lindane, 0.5 % emulsifiable concentrate or wettable powder :- 100 kg
Chlordane, 2 % emulsifiable concentrate or wettable powder :- 100 kg
Malathion, 1 % emulsifiable concentrate or wettable powder :- 100 kg
Dichlorvos emulsion :- 100 litres
Rodenticides, anticoagulant type (warfarin, etc.) :- 1-2 kg
Rodent traps :- 100
Screen, for fly control :- 10 rolls
Garbage cans, capacity 50-100 litres :- 300-500
a* Quantity depends on availability and on distribution points
6.4.4 Preparedness Checklist for Public Health Department
(to be filled in by the Civil Surgeon and District Health Officer and
submitted to the District Collector before May every year )
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|
| Preparedness
Measures taken |
Details/
Remarks |
| The
department is familiar with
disaster response plan and disaster response procedures are
clearly defined. |
|
| A hospital plan for the facilities, equipment and staff of that particular
hospital based on “The Guide to Health Management in Disasters”
has been developed. |
|
| Orientation and training for disaster response plan and procedures undertaken.
Special skills required during disaster situations
are imparted to the officials and the staff. |
|
| Hospital staff are aware of damage-proof hospital rooms/ buildings. |
|
| Reviewed and updated
·
Precautionary measures and procedures.
·
Precautions that have
to be taken to protect equipment.
·
the post-disaster procedures to be followed. |
|
| All hospital staff have been informed about the possible disasters in the district,
likely damages and effects, and information about ways to protect life,
equipment and property. |
|
| An area of the hospital has been identified for receiving large number of casualties. |
|
| Emergency admission procedures with adequate record keeping developed. |
|
| Field staff oriented about
·
DDMAP
·
Standards of services
·
Procedures for tagging. |
|
| An officer has been designated as Nodal Officer for Disaster Management. |
|
| Sources of materials required for response operations have been identified. |
|
Reported By :
Designation:
Signature:
Date:
6.4.5 Checklist for Public Health Department
I. Checklist for Hospitals
(to be filled in by the OFFICER-IN-CHARGE and submitted to district control
room and the department head)
| Actions Taken |
Y/N |
Details/Remarks |
| Radio communications
established with
·
Emergency operations
centre,
·
Divisional commissioner,
·
District control
room
·
Hospitals
·
Private hospitals |
|
|
| The Civil surgeon
designated as “OFFICER-IN-CHARGE - Health Services” |
|
|
| The following emergency medical equipment are stocked
·
Drugs used in treatment
of cuts and fractures, such as tetanus toxoid, analgesics and antibiotics
.
·
Drugs used for the
treatment of diarrhoea, water-borne diseases and flu (including
oral rehydrating supplies).
·
Drugs required to
treat burns and fight infections.
·
Drugs needed for
detoxication including breathing equipments. |
|
|
| Discharge of all ambulatory
patients whose release does not pose a health risk to them.
|
|
|
| Non-ambulatory patients
relocated within the hospital to
safest areas. |
|
|
| Equipment supplies such
as candles, matches, lanterns and extra clothing provided for the
comfort of the patients. |
|
|
| Emergency Generator available. |
|
|
| Adequate supplies of anesthetic gases for surgery
cases available. |
|
|
| The
hospital water storage tanks were filled. |
|
|
| An
area of the hospital designated for receiving large number
of casualties. |
|
|
| Emergency admissions
·
Procedures developed.
·
Records maintained.
·
Work schedules to
ensure availability of adequate staff.
|
|
|
| In-house emergency medical
teams to ensure that adequate staff
available at all times to handle emergency casualties.. |
|
|
| Emergency accommodations
provided for, for medical personnel
from outside the area. |
|
|
| Security arrangements made at hospitals. |
|
|
| Public information center established at the hospital. |
|
|
| The local police, rescue groups, and ambulance teams
were made aware of the resources
of each hospital. |
|
|
Inspected By :
Designation :
Signature:
Date
II. Checklist for Field Centres
(to be filled in by the OFFICER-IN-CHARGE and submitted to district control
room and the department head)
| Actions Taken |
Y/N |
Details/Remarks |
| Surgical packs assembled
and sterilised. |
|
|
| Field Staff
aware of tagging
procedures. |
|
|
| Emergency admissions
·
Procedures developed.
·
Records maintained.
·
Work schedules to
ensure that adequate staff is
available. |
|
|
| Teams of doctors, nurses
and dressers for visiting disaster sites set-up. |
|
|
| Transport for
the transfer of seriously injured patients from villages and peripheral
hospitals to general hospitals available. |
|
|
| Health facility and treatment
centres established at disaster sites. |
|
|
| Water quality monitoring
done at
·
Transit camps.
·
Relief camps.
·
Feeding centres.
·
Sources of water.
·
Affected areas.
Epidemic surveillance is being done at
·
Transit camps.
·
Relief camps.
·
Affected areas.
·
Feeding centres. |
|
|
Inspected By :
Designation
Signature
Date
III. Casualty Treatment Post at camp sites
and affected villages
(to be filled in by “OFFICER-IN-CHARGE-Health Services and submitted
to district control room and the department head)
| Action |
Y/N |
Details/Remarks |
| Liaise with SOC
for suitable location |
|
|
| Finalise suitable location
·
Near water supply
·
Clear access / egress
routes
·
Communication link
with SOC
·
Close to disaster
site
·
Suitably protected
against weather conditions
·
Sufficient privacy
·
Separate area for
relatives and visitors
·
Adequate sanitation
facilities for patients
·
Adequate sanitation
facilities for staff
·
Adequate sanitation
facilities for relatives and visitors. |
|
|
| Coordinating hospital
Notified |
|
|
| First Aid facilities available |
|
|
| Inform Police of location
|
|
|
| Whether Police personnel
posted at treatment post |
|
|
| Request for additional medical assistance sent
to
·
Civil hospital
·
District control
room. |
|
|
| Stocks of triage tags
are available on hand |
|
|
| Records
kept on
·
Names and addresses
of casualties (As far as possible)
·
Type of injuries
(As far as possible)
·
Whether transferred
for further treatment |
|
|
| Records communicated
to
·
Police
·
SOC |
|
|
| Information
about intentions to close Casualty Treatment Post communicated
to
·
SOC
·
Police |
|
|
Inspected By :
Designation
Signature
Date :
IV. Report and Checklist on Epidemics for
each camp site and affected village
(to be filled in by “OFFICER-IN-CHARGE-Health Services and submitted
to district control room and the department head)
Time : _________________
Name of the village :
Name of the camp :
An epidemic exists at the location :
An active threat of epidemics does not exist at the location:
Brief description of type of epidemic / affected area / location :
Brief description of assessment of risk of epidemics in affected area
/ location and reasons thereof :
Services/ disciplines mobilised :
| Discipline/Organisation |
Notified
(Y/N)
|
Time |
Whether
Mobilised (Y/N) |
Standby
(Y/N) |
Alert (Y/N) |
Contact
person with address, phone
no. |
|
|
|
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|
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|
|
|
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|
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Compiled By :
Designation
Signature
Date
V. Checklist for epidemic situations
(to be filled in by “OFFICER-IN-CHARGE-Health Services and submitted
to district control room and the department head)
| Actions Taken |
Y/N |
Details/Remarks |
| Warning and Instructions
to public issued |
|
|
| Cordoning off of affected
areas recommended |
|
|
| Logistical support required |
|
|
| Cordoning off of roads
required |
|
|
| Alternate routes to and
from affected areas required |
|
|
| Alternative communication |
|
|
| Waste disposal system
adequate |
|
|
| Sterilisation systems
adequate |
|
|
| Life saving drugs adequate |
|
|
| Facilities for inoculation
and vaccination exist |
|
|
| Supply of inoculation
and vaccination exists |
|
|
| Accommodation for required
number exists |
|
|
| Facilities for special diet exist |
|
|
| Risk of spread exists |
|
|
| Isolation of affected
persons done |
|
|
| Facilities for testing water / wastewater for contamination exist |
|
|
| Facilities for treatment
of contaminated water / wastewater exist |
|
|
| Suitable protection of
workers ensured |
|
|
|
|
|
|
Inspected By :
Designation
Signature
Date
7. OPERATING PROCEDURE GUIDELINES FOR MSEB
7.1 Planning Assumption
· There is no substitute for maintaining standards of services
and regular maintenance during normal times. This determines the response
of the department to any disaster situation.
· Operating procedures for mobilising community participation during
various stages of disaster management have been given in section on “Areas
of Community Participation” (p. no. ). The department is required
to study these and adopt appropriate measures to ensure that community
participates substantially.
· For effective preparedness, the department must have a disaster
response plan or disaster response procedures clearly defined, in order
to avoid confusion, improve efficiency in cost and time.
· Orientation and training for disaster response plan and procedures
accompanied by simulated exercises, will keep the department prepared
for such eventualities. Special skills required during emergency operations
need to be imparted to the officials and the staff. Select personnel can
be deputed for training as “NODAL OFFICER - Power Supply”
and “Officer-in-charge - Power Supply” at the state and district
level respectively.
· To the extent possible, preventive measures as recommended in
the preparedness and mitigation document of DMAP, should be undertaken
to improve departmental capacity to respond to a disaster.
7.2 Normal Time Activity
· Assess preparedness level and report the same as per the format
to District Control Room every six months.
· Establish at each sub-station a disaster management tool kit
comprising cable cutters, pulley blocks, jungle knives, axes, crowbars,
ropes, hacksaws and spanners. Tents for work crews should also be in storage.
Action Plan Objective in a Disaster Situation
· Restore the power supply and ensure uninterrupted power to all
vital installation, facilities and sites.
7.3 Activities On Receipt of Warning or Activation
of District DMAP (DDMAP)
· Within the affected district/taluka, all available personnel
will be made available to the District Disaster Manager. If more personnel
are required, then out of station officers or those on leave may be recalled.
· All personnel required for Disaster Management should work under
the overall supervision and guidance of District Disaster Manager.
· Establish radio communications with Emergency Operations Centre,
divisional Commissioner, district control room and your departmental offices
within the division.
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|
· All district level officials of the department would be asked
to report to the collector.
· Appoint one officer as “NODAL OFFICER - Power Supply”
at the state level.
· Appoint one officer as “Officer-in-Charge - Power Supply”
at the district level.
· Review and update precautionary measures and procedures and review
with staff the precautions that have been taken to protect equipment and
the post-disaster procedures to be followed.
· Assist the state authorities to make arrangements for standby
generators in the following public service offices from the time of receipt
of alert warning
. Hospitals
. Water department
. Collectorate
. Police stations
. Telecommunications buildings
. Meteorological stations.
· Fill department vehicles with fuel and park them in a protected
area.
· The District Collector to provide “Officer-in-Charge -
Power Supply” or the field staff as the need be, with all needed
authorisations with respect to
. Recruiting casual labourers.
. Procuring locally needed emergency tools, equipment and materials.
. Expending funds for emergency needs.
· The “Officer-in-Charge -Power Supply” will ensure
that all field staff and other officers submit the necessary reports and
statement of expenditure in a format as required by district collector
· Check emergency tool kits, assembling any additional equipment
needed.
· Immediately undertake inspection from the time of receipt of
alert warning of
. High tension lines
. Towers
. Substations
. Transformers
. Insulators
. Poles and
. Other equipment.
· Review the total extent of the damage to power supply installations
by a reconnaissance flight, if possible.
On the recommendations of the collector/district control room/“
Officer-in-Charge - Power Supply” of the department in the district
· Instruct district staff to disconnect the main electricity supply
for the affected area
· Dispatch emergency repair gangs equipped with food, bedding,
tents, and tools.
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7.3.1 Relief and Rehabilitation
Field office priorities
· Hire casual labourers on an emergency basis for clearing of damaged
poles and salvage of conductors and insulators.
· Begin repair/reconstruction.
· Assist hospitals in establishing an emergency supply by assembling
generators and other emergency equipments, if necessary.
· Establish temporary electricity supplies for other key public
facilities, public water systems, etc.
· Establish temporary electricity supplies for transit camps, feeding
centres, relief camps and SOC, district control room and on access roads
to the same.
· Establish temporary electricity supplies for relief material
godowns.
· Compile an itemised assessment of damage, from reports made by
various electrical receiving centres and sub-centres.
· Report all activities to the head office.
· Plan for emergency accommodations for staff from outside the
area.
Head office priorities
On the recommendations of the EOC (Nodal Officer-Power Supply)/collector/district
control room, at the state level, MSEB will
· Send cables, poles, transformers and other needed equipment
· Send vehicles and any additional tools needed.
· Provide additional support as required.
The amount spent on disaster management in pursuance of these relief activities,
after receipt of warning or disaster strike, will be submitted to the
Relief Commissioner. The Relief Commissioner will book this expenditure
under Budget Head ‘2245’ and reimburse the amount to MSEB.
7.3.2 Preparedness Checklist for MSEB
(to be filled in by the department head and submitted to the district
collector before May every year)
| |

|
| Preparedness measures taken |
Details/Remarks |
| The department is familiar with disaster response
plan and disaster response
procedures are clearly defined. |
|
| Orientation and training for disaster response
plan and procedures undertaken.
Special skills required
during emergency operations imparted to the officials and the staff. |
|
| Reviewed and updated
·
Precautionary measures and procedures.
·
The precautions to be taken to protect equipments.
·
The post-disaster
procedures to be followed. |
|
| An officer has been designated
as Nodal Officer for Disaster Management. |
|
| Sources of materials
required for response operations have been identified. |
|
Reported By :
Designation
Signature
Date
7.3.3 Checklist for MSEB
(to be filled in by the “Officer-in-Charge” and submitted
to district control room and the department head)
| Actions taken |
Y/N |
Details/Remarks |
| Radio communications
established with
·
Emergency Operations
Centre
·
Divisional Commissioner
·
District control
room and
·
Departmental offices
within the division. |
|
|
| An officer appointed as “Officer-in-Charge- Power
Supply” |
|
|
| Standby arrangements for temporary electric supply or generators made for
·
Hospitals
·
Water department
·
Collectorate
·
Police stations
·
Telecommunications
buildings
·
Meteorological stations
·
Transit camps
·
SOC
·
Feeding centres
·
Relief camps
·
Cattle camps
·
Godowns for storing
relief materials
·
Access roads. |
|
|
| Each depot provided with disaster management tool
kit. |
|
|
| Inspection, and
repairs if needed, carried out for
High tension lines
Towers
Substations
Transformers
Insulators
Poles. |
|
|
| Clearing of damaged poles carried out. |
|
|
| Salvage of conductors and insulators done. |
|
|
| Emergency accommodations undertaken for staff from outside the area. |
|
|
| An itemised damage assessment
carried out |
|
|
Inspected By :
Designation
Signature
Date
8. OPERATING PROCEDURE GUIDELINES FOR IRRIGATION
DEPARTMENT
8.1 Planning Assumptions
· There is no substitute for maintaining standards of services
and regular maintenance during normal times. This affects the response
of the department to any disaster situation.
· Operating procedures for mobilising community participation during
various stages of disaster management have been given in section on “Areas
of Community Participation”. The department is required to study
these and adopt appropriate measures to ensure that community participates
substantially.
· For effective preparedness, the department must have a disaster
response plan or disaster response procedures clearly defined in order
to avoid confusion, improve efficiency in cost and time.
· Orientation and training for disaster response plan and procedures
accompanied by simulated exercises will keep the department prepared for
such eventualities. Special skills required during emergency operations
need to be imparted to the officials and the staff. Select personnel can
be deputed for training as “NODAL OFFICER - Irrigation” and
“Officer-in-charge - Irrigation” at the state and district
level respectively.
· To the extent possible, preventive measures as recommended in
the preparedness and mitigation document of DMAP, should be undertaken
to improve departmental capacity to respond to a disaster.
8.2 Normal Time Activity
· Assess preparedness level and report the same as per the format
to District Control Room every six months.
· Identify flood prone rivers and areas and activate flood monitoring
mechanisms in all flood prone areas from 1st of June every year.
· Water level gauges should be marked on rivers, dams and minor
tank structures not having level gauges.
Action Plan Objective in a Disaster Situation
· Monitor flood situation
· Monitor and protect irrigation infrastructure
· Restore damaged infrastructure
8.3 Activities on Receipt of Warning or Activation
of District DMAP (DDMAP)
· Within the affected district/taluka, all available personnel
will be made available to the District Disaster Manager. If more personnel
are required, then out of station officers or those on leave may be recalled.
· All personnel required for Disaster Management should work under
the overall supervision and guidance of District Disaster Manager.
· Establish radio communications with Emergency Operations Centre,
Divisional commissioner, district control room and your departmental offices
within the division
· All personnel working within the district come under the direction
and control of the collector.
· All district level officials of the department would be asked
to report to the collector.
· Appoint one officer as “NODAL OFFICER - Irrigation”
at the state level.
· Appoint one officer as “Officer-in-Charge - Irrigation”
attached to district control room.
· The District Collector to provide “Officer-in-Charge -
Irrigation” or the field staff as the need be, with all needed authorisations
with respect to
. Recruiting casual labourers.
. Procuring locally needed emergency tools and equipments and materials.
. Expending funds for emergency needs.
· The “Officer-in-Charge -Irrigation” will ensure that
all field staff and other officers submit necessary reports and statement
of expenditure in a format as required by district collector
· Review and update precautionary measures and procedures and review
with staff the precautions that have been taken to protect equipment and
the post-disaster procedures to be followed.
· Fill department vehicles with fuel and park them in a protected
area.
· Organise round the clock inspection and repair of
. Bunds of dams
. Irrigation channels
. Bridges
. Oulverts
. Control gates and
. Overflow channels.
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|
· Organise round the clock inspection and repair
. Of pumps
. Generators
. Motor equipments and
. Station buildings.
· The officer responsible for the tanks of an area should also
be designated an emergency officer, knowledgeable about disasters, their
effects, and understand well the appropriate emergency procedures.
· Officers should ensure that all staff are well aware of precautions
to be taken to protect their own lives and personal property.
· Each technical assistant should have instructions and operating
procedures for disaster conditions.
· Irrigation engineers should review with technical assistants
emergency actions that are required.
· Emergency tool kits should be prepared for all technical assistants
in disaster prone areas. These tool kits should include:
. Ropes
. Pulley blocks
. Jungle knives
. Shovels
. Cement in bags
. Concrete pans
. Gunny bags
. Cane baskets.
· The emergency tool kits with each technical assistant should
be checked.
· The officers on site should ensure that, the level of impounding
in the tanks is reduced to create increased capacity, and coordinate the
same with officers on other dam sites and the district control room, if
heavy rains are expected. The amount of lowering will depend on the rainfall
forecast. In case of possibilities of flooding in the downstream, the
settlements should be forewarned, and necessary warnings for evacuation
should be given, to the adjoining districts and to those districts beyond
the state borders.
· The inlet and outlet to tanks should, be inspected to ensure
that waterways are unobstructed by trees or vegetation.
· Any repairs/under construction activity should be well secured
with sandbags, rockfalls, etc.
· Materials likely to be damaged by rains, such as concrete in
bags, electric motors, office records, etc., should be covered with plastic
and well secured, even though stored inside.
8.3.1 Relief and Rehabilitation
Field Office Priorities
· Continue round the clock inspection and repair of bunds of dams,
irrigation channels, bridges, culverts, control gates, and overflow channels
as may be necessary.
· Continue round the clock inspection and repair of pumps, generators,
motor equipment and station buildings.
· The officers on site should continue to ensure that, the level
of impounding in the tanks is reduced to create increased capacity, and
coordinate the same with officers on other dam sites and the district
control room, if heavy rains are expected. The amount of lowering will
depend on the rainfall forecast. In case of possibilities of flooding
in the downstream, the settlements should be forewarned, and necessary
warnings for evacuation should be given to the adjoining districts and
to those districts beyond the state borders.
· Clearing the inlet and outlet to tanks to ensure that waterways
are unobstructed by trees or vegetation on an on-going basis.
· Information formats and monitoring checklists should be used
for programme monitoring and development and for reporting to Emergency
Operations Centre. This is in addition to existing reporting system in
the department.
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|
Head Office Priorities
On the recommendations of the EOC (“NODAL OFFICER-Irrigation”)/Collector/district
control room, the Irrigation department will:
· Provide for sending additional support along with food, bedding,
tents
· Send vehicles and any additional tools and equipments needed.
· Coordinate with other states about release of water and dissemination
of warning
The amount spent on disaster management in pursuance of these relief activities,
after receipt of warning or disaster strike, will be submitted to the
Relief Commissioner. The Relief Commissioner will book this expenditure
under Budget Head ‘2245’ and reimburse the amount to the Irrigation
Department.
8.3.2 Preparedness Checklist for Irrigation Department
(to be filled in by the department head and submitted to the district
collector before May every year)
| Preparedness measures taken |
Details/Remarks |
| The department is familiar with disaster response plan and disaster response
procedures are clearly defined. |
|
| Orientation and training
for disaster response plan and procedures undertaken.
Special skills required during emergency operations
imparted to the officials and the staff. |
|
| Reviewed and updated
Precautionary
measures and procedures
Precautions
to be taken to protect equipment
Post-disaster
procedures to be followed. |
|
| Flood monitoring mechanisms
can be activated in all flood prone areas from 1st of June. |
|
| All staff are well aware
of precautions to be taken to protect their own lives and personal
property. |
|
| Each technical assistant
has instructions and knows
operating procedures for disaster conditions. |
|
| Methods of monitoring
and impounding the levels in the tanks evolved.
Methods of alerting officers on other dam sites
and the district control room, established.
Mechanisms evolved for
Forewarning
settlements in the downstream.
Evacuation.
Coordination
with other dam authorities. |
|
| An officer has been designated
as Nodal Officer for Disaster Management. |
|
| Sources of materials
required for response operations have been identified. |
|
Reported By :
Designation
Signature
Date
8.3.3 Checklist for Irrigation Department
(to be filled in by the OFFICER-IN-CHARGE and submitted to district control
room and the department head)
| Action Taken |
Y/N |
Details/Remarks |
| Radio communications
established with
Emergency
operations centre
Divisional
commissioner
District
control room and
Departmental
offices within the division. |
|
|
| An
officer appointed as “OFFICER-IN-CHARGE - Irrigation” |
|
|
| Emergency tool kits for
all technical assistants prepared. |
|
|
| Water level gauges
on minor tank structures not having level gauges marked. |
|
|
| Repairs/under construction
activity are well secured. |
|
|
| Round the clock
inspection and repair being carried out of
Bunds of dams
Irrigation
channels
Bridges
Culverts
Control
gates, and
Overflow
channels as may be necessary. |
|
|
| Round the clock
inspection and repair being carried out of
Pumps
Generators
Motor
equipment and
Station
buildings. |
|
|
| Level of impounding in
the tanks reduced.
Coordination of this action with other districts
is done. |
|
|
| Inlet and outlet to tanks
are cleared. |
|
|
Inspected By :
Designation
Signature
Date
9. OPERATING PROCEDURE GUIDELINES FOR AGRICULTURE
DEPARTMENT
9.1 Planning Assumptions
· There is no substitute for maintaining standards of services
and regular maintenance during normal times. This affects the response
of the department to any disaster situation.
· Operating Procedures for mobilising community participation during
various stages of disaster management have been given in section on “Areas
of Community Participation”. The department is required to study
these and adopt appropriate measures to ensure that community participates
substantially.
· For effective preparedness, the department must have a disaster
response plan or disaster response procedures clearly defined in order
to avoid confusion, improve efficiency in cost and time.
· To the extent possible, preventive measures as recommended in
the preparedness and mitigation document of DMAP, should be undertaken
to improve departmental capacity to respond to a disaster.
· Orientation and training for disaster response plan and procedures
will keep the department prepared for such eventualities. Special skills
required during disaster situations need to be imparted to the officials
and the staff. Select personnel can be deputed for training as “NODAL
OFFICER - Agriculture” and “Officer-in-charge - Agriculture”
at the state and district level respectively.
· To the extent possible, preventive measures as recommended in
the preparedness and mitigation document of DMAP, should be communicated
to the community to prevent extensive loss of crops and plantations.
Action Plan Objective in a Disaster Situation
· Restore the Agricultural operations (including soil conditions)
· Crop Protection
· Restore agriculture produce market.
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|
9.2 Activities on Receipt of Warning or Activation
of District DMAP (DMAP)
· Within the affected district/taluka, all available personnel
will be made available to the District Disaster Manager. If more personnel
are required, then out of station officers or those on leave may be recalled.
· All personnel required for Disaster Management should work under
the overall supervision and guidance of District Disaster Manager.
· Establish communications with divisional commissioner, district
control room and agricultural colleges, seed banks, nurseries (private
and public) within the division
· Appoint one officer as “NODAL OFFICER – Agriculture”
at the state level
· The District Agriculture Officer will act as “Officer-in-Charge
- Agriculture”
· The district collector to provide “Officer-in-Charge -
Agriculture” or the field staff as the need be, with all needed
authorisations with respect to
. Recruiting casual labourers.
. Procuring locally needed emergency tools and equipment and materials.
. Expending funds for emergency needs.
· The “Officer-in-Charge - Agriculture” will ensure
that all field staff and other officers submit the necessary reports and
statement of expenditure in a format as required by district collector
· Review and update precautionary measures and procedures and review
with staff the precautions that have been taken to protect equipment and
the post-disaster procedures to be followed.
· Fill department vehicles with fuel and park them in a protected
area.
· Check available stocks of equipments and materials which are
likely to be most needed after the disaster.
· Stock agricultural equipments which may be required after a
disaster
· Determine what damage, pests or diseases may be expected, and
what drugs and other insecticide items will be required, in addition to
requirements of setting up extension teams for crop protection, and accordingly
ensure that extra supplies and materials, be obtained quickly.
· Provide information to all concerned, about disasters, likely
damages to crops and plantations, and information about ways to protect
the same.
· All valuable equipments and instruments should be packed in protective
coverings and stored in room the most damage-proof
· All electrical equipments should be unplugged when disaster warning
is received.
· Extension Officers should be assisted to
. Establish work schedules to ensure that adequate staff are available
. Set up teams of extension personnel and assistants for visiting disaster
sites.
| |

|
9.2.1 Relief and Rehabilitation
· Assess the extent of damage to soil, crop, plantation, micro-irrigation
systems and storage facilities and the requirements to salvage or replantation
· Establish contact with soil and water testing laboratories
· Provision of agricultural services should be coordinated with
irrigation department, DRDA district control room, SOCs
· Estimate the requirement of
. Seeds
. Fertilisers
. Pesticides, and
. Labour.
· Organise transport, storage and distribution of the above with
adequate record keeping procedures.
· Ensure that adequate conditions through cleaning operations are
maintained to avoid water-logging and salinity.
· A pests and disease monitoring system should be developed to
ensure that a full picture of risks is maintained.
· Plan for emergency accommodations for agriculture staff from
outside the area.
· Information formats and monitoring checklists as given in the
section on “Information and Monitoring Tools” should be used
for programme monitoring and development and for reporting to district
control room. This is in addition to existing reporting system in the
department.
· Establishment of a public information center with a means of
communication, to assist in providing an organized source of information.
The department is responsible for keeping the community informed of its
potential and limitations in disaster situations.
· The NGOs and other relief organisations should be aware of the
resources of the department.
· Assist farmers to re-establish their contacts with agriculture
produce market and ensure that appropriate prices be offered to them.
The amount spent on disaster management in pursuance of these relief activities,
after receipt of warning or disaster strike, will be submitted to the
Relief Commissioner. The Relief Commissioner will book this expenditure
under Budget Head ‘2245’ and reimburse the amount to the Agriculture
Department.
9.2.2 Preparedness Checklist for Agriculture Department
(to be filled in by the department head and submitted to the district
collector before May every year)
| |

|
| Preparedness Measures taken |
Details/Remarks |
| The department is familiar with disaster response plan and disaster response
procedures are clearly defined. |
|
| Orientation and training
for disaster response plan and procedures
undertaken.
Special skills required during emergency operations
imparted to the officials and the staff. |
|
| Reviewed and updated
Precautionary measures and procedures
Precautions to be taken to protect equipment
Post-disaster procedures
to be followed. |
|
| Information provided to
all concerned about the
disasters, likely damages to crops and plantations,
and information about ways to protect the same. |
|
| The NGOs and other relief organisations are informed
about the resources of the
department. |
|
| An officer has been designated
as Nodal Officer for Disaster Management |
|
| Sources of materials
required for response operations have been identified. |
|
Reported By :
Designation
Signature
Date
9.2.3 Checklist for Agriculture
(to be filled in by the OFFICER-IN-CHARGE and submitted to district control
room and the department head)
| Action Taken |
Y/N |
Details/Remarks |
| Communication link within
the division established with
Divisional
Commissioner
District
control room
Agricultural
colleges
Seed
banks
Nurseries
(private and public). |
|
|
| The district agriculture
officer designated as “OFFICER-IN-CHARGE - Agriculture”. |
|
|
| Agricultural
equipments which may be required stocked. |
|
|
| Contact established with soil and water testing laboratories. |
|
|
| Extent of damage assessed for
Soil
Crop
Plantation
Micro-irrigation
systems and
Storage
facilities
Requirements for salvage or replantation assessed. |
|
|
| Information provided to all concerned about the disasters, likely damages to crops
and plantations, and information
about ways to protect the same. |
|
|
| Actions coordinated with
rrigation
Department
DRDA. |
|
|
| Organised transport,
storage and distribution of
Seeds
Fertilisers
Pesticides
and
Labour. |
|
|
| Cleaning operations carried
out to avoid water-logging and salinity. |
|
|
| Surveillance for pests and diseases being carried
out. |
|
|
| Public information center established. |
|
|
| NGOs and other relief organisations informed of
the resources of the department. |
|
|
| Farmers assisted to reestablish their contacts with
agriculture produce market. |
|
|
| Adequate facilities provided to field teams. |
|
|
Inspected By :
Designation
Signature
Date
10. OPERATING PROCEDURE GUIDELINES FOR ANIMAL HUSBANDRY DEPARTMENT
10.1 Planning Assumptions
· There is no substitute for maintaining standards of services
and regular maintenance during normal times. This affects the response
of the department to any disaster situation.
· Operating Procedures for mobilising community participation during
various stages of disaster management have been given in section on “Areas
of Community Participation”. The department is required to study
these and adopt appropriate measures to ensure that community participates
substantially.
· For effective preparedness, the department must have a disaster
response plan or disaster response procedures clearly defined in order
to avoid confusion, improve efficiency in cost and time.
· Orientation and training for disaster response plan and procedures
accompanied by simulated exercises will keep the department prepared for
such eventualities. Special skills required during disaster situations
need to be imparted to the officials and the staff. Select personnel can
be deputed for training as “NODAL OFFICER - Veterinary Services”
and “Officer-in-charge - Veterinary Services” at the state
and district level respectively.
· To the extent possible, preventive measures as recommended in
the preparedness and mitigation document of DMAP, should be undertaken
to improve departmental capacity to respond to a disaster.
· Hospital staff be aware of damage - proof hospital rooms/ buildings.
· A standby generator be made available for every hospital.
· At least one kerosene-powered refrigeration unit be made available
for storage of drugs.
· Orientation and training for disaster response plan and procedures,
accompanied by simulated exercises, will keep the department prepared
for such eventualities. Special skills required during disaster situations
need to be imparted, to the officials and the staff.
· To the extent possible, preventive measures as recommended in
the preparedness and mitigation document of DMAP, should be communicated
to the community to prevent extensive loss of livestock.
Action Plan Objective in a Disaster Situation
· Treatment of injured cattle
· Protection and care of abandoned/lost cattle.
| |

|
10.2 Activities on Receipt of Warning or Activation
of District DMAP (DMAP)
· Within the affected district/taluka, all available personnel
will be made available to the District Disaster Manager. If more personnel
are required, then out of station officers or those on leave may be recalled.
· All personnel required for Disaster Management should work under
the overall supervision and guidance of District Disaster Manager.
· Establish radio communications with
. Emergency Operations Centre
. Divisional Commissioner
. District control room and
. Veterinary aid centres and hospitals (including private practitioners)
within the division.
· Appoint one officer as “Nodal Officer – Veterinary
Services” at the state level.
· The District Animal Husbandry Officer will act as “Officer-in-Charge
- Veterinary Services”.
· The district collector to provide “Officer-in-Charge -
Veterinary Services” or the field staff as the need be, with all
needed authorisations with respect to
. Recruiting casual labourers.
. Procuring locally needed emergency tools, equipments and materials.
. Expending funds for emergency needs.
· The “Officer-in-Charge - Veterinary Services” will
ensure that all field staff and other officers submit the necessary reports
and statement of expenditure in a format as required by district collector.
· Review and update precautionary measures and procedures and review
with staff the precautions that have been taken to protect equipments
and the post-disaster procedures to be followed.
· Fill department vehicles with fuel and park them in a protected
area.
· Stock emergency medical equipments which may be required after
a disaster.
· Determine what injuries/ illnesses may be expected, and what
drugs and other medical items will be required, in addition to requirements
of setting up cattle camps, and accordingly ensure that extra supplies
of medical items and materials be obtained quickly.
· Provide information to all staff of veterinary hospitals and
centres about the disasters, likely damages and effects, and information
about ways to protect life, equipment and property.
· Surgical packs should be assembled and sterilised.
· Enough stock of surgical packs should be sterilised to last for
four to five days.
· The sterilised surgical packs must be stored in protective cabinets
to ensure that they do not get wet. Covering the stock with polythene
is recommended as an added safety measure.
· All valuable equipments and instruments should be packed in protective
coverings and stored in room the most damage-proof
· All electrical equipments should be unplugged when disaster warning
is received
· Check the emergency electrical generator, to ensure that it is
operational, and that a buffer stock of fuel exists. If an emergency generator
is not available at the hospital, arrange for one on loan.
· Arrange for emergency supplies of anesthetic drugs.
· Check stocks of equipments and drugs which are likely to be most
needed after the disaster.
· Request from central warehouses, on an emergency priority basis,
that those supplies likely to be needed be dispatched to the hospital
immediately.
· Fill hospital water storage tanks and encourage water savings.
If no storage tanks exist, water for drinking should be drawn in clean
containers and protected.
| |

|
· Prepare an area of the hospital for receiving large number of
livestock.
· Develop emergency admission procedures (with adequate record
keeping) .
· Cattle camps and hospital administrators should
. Establish work schedules to ensure that adequate staff are available
. Set up teams of veterinary doctors, and assistants for visiting disaster
sites.
10.2.1 Relief and Rehabilitation
· Organise transfer of seriously injured livestock from villages
to veterinary aid centres wherever possible.
· The provision of medical services should be coordinated by the
District Animal Husbandry Officer with district control room, SOCs and
cattle camps.
· Establish cattle camps and additional veterinary aid centres
at disaster sites and designate an Officer In-charge for the camp.
· Estimate the requirement of water, fodder and animal feed, for
cattle camps and organise the same.
· Ensure that adequate sanitary conditions through cleaning operations
are maintained in order to avoid outbreak of any epidemic.
· An injury and disease monitoring system should be developed,
to ensure that a full picture of risks is maintained.
· Plan for emergency accommodations for veterinary staff from outside
the area.
· Information formats and monitoring checklists as given in Annexure
should be used for programme monitoring and development and for reporting
to Emergency Operations Centre. This is in addition to existing reporting
system in the department.
· Establishment of a public information center with a means of
communication, to assist in providing an organized source of information.
The hospital is responsible for keeping the community informed of its
potential and limitations, in disaster situations.
· The local police, and rescue groups should be aware of the resources
of each veterinary aid centres and hospital.
The amount spent on disaster management in pursuance of these relief activities,
after receipt of warning or disaster strike, will be submitted to the
Relief Commissioner. The Relief Commissioner will book this expenditure
under Budget Head ‘2245’ and reimburse the amount to Animal
Husbandry Department.
10.3 Standards for Cattle Camps
1. The minimum number of cattle in the cattle camp should be about 100
and the maximum 500.
2. The cattle camps should be located at suitable sites, bearing in mind,
that adequate supply of water and shade are most essential for the well
being of the cattle.
3. Cattle sheds constructed should not exceed 20 sq.feet per animal. Suitable
arrangements for water trough and manger(s) should be made.
4. The feeding centres for cattle should be located in such a manner that
. There is adequate supply of drinking water
. There is sufficient shade for cattle to rest during the afternoon
. They are located as near the rail head as possible
. They are conveniently located, not beyond a radius of 8 Km from the
affected villages.
The cattle will require 6 Kg per cattle head per day of fodder, and 1
to 1 ½ Kg per cattle head per day, of concentrate like Bago molasses.
Each cattle camp will have a minimum of one camp manager, two labourers
and two sweepers.
10.3.1 Preparedness Checklist for Animal Husbandry
Department
(to be filled in by the department head and submitted to the district
collector before May every year)
| Preparedness measures taken |
Details/Remarks |
| The department is familiar with disaster response plan and disaster response
procedures are clearly defined. |
|
| Orientation and training
for disaster response plan and procedures undertaken.
Special skills required
during emergency operations imparted to the officials and the staff. |
|
| Reviewed and updated
Precautionary
measures and procedures
The
precautions to be taken to protect equipment
The
post-disaster procedures
to be followed. |
|
| Hospital staff are aware
of which hospital rooms/ buildings are damage-proof. |
|
| All veterinary hospitals
and centres staff have been informed about the possible disasters,
likely damages and effects, and
information about ways to protect life, equipment and property. |
|
| An area of the hospital identified for receiving
large number of livestock. |
|
| Emergency admission procedures
with adequate record keeping developed . |
|
| An officer has been designated
as Nodal Officer for Disaster Management. |
|
| Sources of materials
required for response operations have been identified. |
|
Reported By :
Designation
Signature
Date
10.3.2 Checklist for Field Activities of Animal Husbandry
Department
(to be filled in by the OFFICER-IN-CHARGE and submitted to district control
room and the department head)
| Actions Taken |
Y/N |
Details/Remarks |
| Radio communications established with
Emergency
Operations Centre
Divisional Commissioner
District control room
Veterinary
aid centres and
Hospitals (including private practitioners) within
the division. |
|
|
| The District Animal Husbandry
Officer designated as “OFFICER-IN-CHARGE-Veterinary
Services” |
|
|
| Emergency medical equipments required are stocked. |
|
|
| All veterinary hospitals and centres staff informed
about the disasters, likely damages and effects, and ways to protect life,
equipment and property. |
|
|
| Emergency electrical generator arranged. |
|
|
| Emergency supplies of anesthetic drugs arranged. |
|
|
| Hospital water storage
tanks filled |
|
|
| An area of the hospital
prepared for receiving large number of livestock. |
|
|
| Emergency admission procedures
developed (with adequate record keeping) . |
|
|
| Transfer of seriously injured livestock from villages to veterinary aid centres and
hospitals organised. |
|
|
| Established at disaster
sites
Cattle
camps
Additional
veterinary aid centres. |
|
|
| Organised
for cattle camps
Water
Fodder and
Animal
feed. |
|
|
| Adequate sanitary conditions
maintained
Cleaning operations being carried out
Epidemiological surveillance is being undertaken.
|
|
|
| Emergency accommodations
available for veterinary staff from outside the area. |
|
|
| Public information center established. |
|
|
| The local police, and rescue groups informed of
the resources of each veterinary aid centres and hospital. |
|
|
Inspected By :
Designation
Signature
Date
11. OPERATING PROCEDURE GUIDELINES FOR MWSSB
11.1 Planning Assumptions
· There is no substitute for maintaining standards of services
and regular maintenance during normal times. This affects the response
of the department to any disaster situation.
· Operating Procedures for mobilising community participation during
various stages of disaster management have been given in section on “Areas
of Community Participation”. The department is required to study
these and adopt appropriate measures to ensure that community participates
substantially.
· For effective preparedness, the department must have a disaster
response plan or disaster response procedures clearly defined in order
to avoid confusion, improve efficiency in cost and time.
· Orientation and training for disaster response plan and procedures
accompanied by simulated exercises will keep the department prepared for
such eventualities. Special skills required during emergency operations
need to be imparted to the officials and the staff. Select personnel can
be deputed for training as “NODAL OFFICER - Water Supply”
and “Officer-in-charge - Water Supply” at the state and district
level respectively.
· To the extent possible, preventive measures as recommended in
the preparedness and mitigation document of DMAP, should be undertaken
to improve departmental capacity to respond to a disaster.
Action Plan Objective in a Disaster Situation
· Restoration of water supply to the affected area.
11.2 Activities on Receipt of Warning or Activation
of District DMAP (DDMAP)
· Within the affected district/taluka, all available personnel
will be made available to the District Disaster Manager. If more personnel
are required, then out of station officers or those on leave may be recalled.
· All personnel required for Disaster Management should work under
the overall supervision and guidance of District Disaster Manager.
· Establish radio communications with Emergency Operations Centre,
divisional commissioner, district control room and your departmental and
field offices within the division.
· Appoint one officer as “NODAL OFFICER - Water Supply”
at the state level.
· Appoint one officer as “Officer-in-Charge - Water Supply”
at the district level.
· The district collector to provide “Officer-in-Charge -
Water Supply” or the field staff as the need be, with all needed
authorisations with respect to
.; Recruiting casual labourers.
.; Procuring locally needed emergency tools and equipment and materials.
.; Expending funds for emergency needs.
· The “Officer-in-Charge - Water Supply” will ensure
that all field staff and other officers submit the necessary reports and
statement of expenditure in a format as required by district collector.
· Review and update precautionary measures and procedures and review
with staff the precautions that have been taken to protect equipment and
the post-disaster procedures to be followed.
· Fill department vehicles with fuel and park them in a protected
area.
· Make sure the hospital storage tank is full and the hospital
is conserving water.
· Inform people to store an emergency supply of drinking water.
| |

|
· Organise on the receipt of disaster warning continuous monitoring
of
. Wells
. Intake structures
. Pumping stations
. Buildings above ground
. Pumping mains and
. The treatment plant.
· Standby diesel pumps or generators should be installed in damage-proof
buildings.
· A standby water supply should be available in the event of damage,
saline intrusion or other pollution of the regular supply.
· Establish procedures for the emergency distribution of water
if existing supply is disrupted.
· Make provisions to acquire tankers and establish other temporary
means of distributing water on an emergency basis.
· Make provisions to acquire containers and storage tanks, required
for storing water on an emergency basis.
· Prepare plans for water distribution to all transit and relief
camps, affected villages and cattle camps and ensure proper execution
of these plans.
· A minimum level of stock should be maintained for emergencies,
and should include extra lengths of pipe, connections, joints, hydrants
and bleaching powder. Adequate tools should be on hand to carry out emergency
repairs.
· Cover pumps and motors with adequate protection (if the building
is not disaster-proof) to prevent damage.
· Make sure auxiliary generators and standby engines are in good
working order.
· Acquire a buffer stock of fuel for the motors and store in a
protected place.
· Establish emergency work gangs for immediate post-disaster repairs.
| |

|
11.2.1 Relief and Rehabilitation
Field Office Priorities
· Carry out emergency repairs of all damages to water supply systems.
· Assist health authorities to identify appropriate sources of
potable water.
· Identify unacceptable water sources and take necessary precautions
to ensure that no water is accessed from such sources, either by sealing
such arrangements or by posting the department guards.
· Arrange for alternate water supply and storage in all transit
camps, feeding centres, relief camps, cattle camps, and also the affected
areas, till normal water supply is restored.
· Ensure that potable water supply is restored as per the standards
and procedures laid down in “Standards for Potable Water”.
· Plan for emergency accommodations for staff from outside the
area.
· Report all activities to the head office.
Head Office Priorities
On the recommendations of the EOC (“NODAL OFFICER-Water Supply”)/collector/
district control room/of the department in the district
· Provide for sending additional support along with food, bedding,
tents
· Send vehicles and any additional tools and equipments needed.
The amount spent on disaster management in pursuance of these relief activities,
after receipt of warning or disaster strike, will be submitted to the
Relief Commissioner. The Relief Commissioner will book this expenditure
under Budget Head ‘2245’ and reimburse the amount to MWSSB.
11.3 Standards of Service
11.3.1 Water Supply
Investigation of source
Piped Water
· After any repair on the distribution system, the repaired main
should be flushed and disinfected with a chlorine solution of 50 mg/litre
for a contact period of 24 hours, after which the main is emptied and
flushed again with potable water.
· If the demand for water is urgent, or the repaired main cannot
be isolated, the concentration of the disinfecting solution may be increased
to 100 mg/litre and the contact period reduced to 1 hour.
· At the end of disinfection operations, but before the main is
put back into service, samples should be taken for bacteriological analysis
and determination of chlorine residue.
· When a water treatment plant, pumping station, or distribution
system is so badly damaged that operation cannot be restored for some
time, other methods described in the following paragraphs must be used.
| |

|
Private systems (open well or tube)
· Water from these sources, with adequate chlorination as necessary,
can be connected to a distribution system or hauled to the points of consumption.
Springs and wells (non-private)
· Ground water originating from deep aquifers (such as is obtained
from deep wells and certain springs) will be free from contamination if
certain simple protective measures are taken.
· When springs are used as a source of water supply for a disaster
area, careful attention must be paid to geological formations. Limestone
and certain rocks are liable to have holes and cracks, especially after
an earthquake, that may lead to the contamination of ground water.
· A sanitary survey of the area surrounding a well site or spring
is of utmost importance. This survey, which should be carried out by a
qualified professional environmental health worker, should provide information
on sources of contamination, geological structures (with particular reference
to overlying soil and rock formations), quality and quantity of ground
water, direction of flow, etc.
· The well selected as a source of water, should be at least 30
m away from any potential source of contamination, and should be located
higher than all such sources. The upper portion of the well must be protected
by an external impervious casing, extending at least 3 m below and 30
cm above ground level. The casing should be surrounded by a concrete platform
at least 1 m wide, that slopes, to allow drainage away from the well;
it should connect to a drain that will carry the spilled water away. The
opening for drop pipes should be sealed to prevent outside water from
entering the well. The rim of manholes should project at least 8 cm above
the surrounding surface, and the manhole cover must overlap this rim.
· Immediately after construction or repair, the well should be
disinfected. First the casing or lining should be washed, and scrubbed
with strong chlorine solution containing, 100 mg of available chlorine
per litre. A stronger solution is then added to produce a concentration
of 50-100 mg/litre in the water stored in the well. After adequate agitation,
the well water is left to stand for at least 12 hours, then pumped out.
The well is then allowed to refill. When the residual chlorine of the
water drops below 1 mg/litre the water may be used.
· Most of what is stated above applies also to the location and
protection of springs. The following points may be added:
. The collection installation should be so built as to prevent the
entrance of light.
. The overflow should be so located as to prevent the entrance of
surface water at times of heavy rainfall.
. The manhole cover and gates should be locked.
. Before using the water, the collection chamber should be disinfected
with a chlorine solution.
. An area within a radius of 50 m around the spring should be fenced
off to prevent ground surface contamination.
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Surface water
· Surface water should be used as a source of water supply only
as a last resort.
· Measures should be taken to protect the watershed from pollution
by animals and people. As it is usually difficult to enforce control regulations,
the point of intake for water supply should be located above any tributary
carrying grossly contaminated water. The pump intake should be screened
and placed so that it will not take in mud from the stream bed or floating
debris. The device can be something extremely simple, such as a perforated
drum fixed in the middle of the stream.
Treatment
· Water should be tested for the presence of Escherichia coli and
unsafe concentrations of nitrate as soon as possible. Detection of E.
coli indicates contamination by human waste and therefore requires immediate
protective and corrective measures.
· Monitoring of water quality should be restored or initiated immediately.
During the disasters, daily determination of the chlorine residual in
public water supplies is sufficient.
Disinfection
· Chlorine and chlorine-liberating compounds are the most common
disinfectants. Chlorine compounds for water disinfection are usually available
in three forms:
· Chlorinated lime or bleaching powder, which has 25 % by weight
of available chlorine when fresh. Its strength should always be checked
before use.
· Calcium hypochlorite, a more stable compound, sold under various
proprietary names. This compound contains 70 % by weight of available
chlorine. If properly stored in tight containers and in a dark cool place,
it preserves its chlorine content for a considerable period.
· Sodium hypochlorite, usually sold as a solution of approximately
5 % strength under a variety of proprietary names. Its use in water disinfection
is limited to small quantities under special circumstances.
Methods of chlorination
Gas chlorinators
· These machines draw chlorine gas from a cylinder containing liquid
chlorine, mix it in water and inject it into the supply pipe. Mobile gas
chlorinators are made for field use.
Hypochlorinators
· These are less heavy than gas chlorinators and more adaptable
to emergency disinfection. Generally, they use a solution of calcium hypochlorite
or chlorinated lime in water and discharge it into a water pipe or reservoir.
They can be driven by electric motors or petrol engines and their output
can be adjusted.
· Hypochlorinators are small and easy to install. They consist
usually of a diaphragm pump and standard accessories, including one or
more rubber-lined solution tanks, and a chlorine residual testing set.
The usual strength of the solution is 0.1 %, and it seldom rises above
0.5 %.
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The Batch Method
· In the absence of chlorinators, water is disinfected by the batch
method. This method is more likely to be used in emergencies. It involves
applying a predetermined volume of chlorine solution of known strength
to a fixed volume of water by means of some gravity arrangement. The strength
of the batch solution should not be more than 0.65 % of chlorine by weight,
as this is about the limit of solubility of chlorine at ordinary temperatures.
For example, 10 g of ordinary bleaching powder (25 % strength) dissolved
in 5 litres of water gives a stock solution of 500 mg/litre. For disinfection
of drinking water, one volume of the stock solution added to 100 volumes
of water gives a concentration of 5 mg/litre. If after 30 minutes contact
the chlorine residual is more than 0.5 mg/litre, this dosage could be
reduced.
· After the necessary contact period, excess chlorine can be removed
to improve the taste by such chemicals as sulpher dioxide, activated carbon,
or sodium thiosulphate. The first two are suitable for permanent installations,
whereas sodium thiosulphate is more suitable for use in emergency chlorination.
One tablet containing 0.5 g of anhydrous sodium thiosulphate will remove
1 mg/litre of chlorine from 500 litres of water.
Continuous Chlorination
· This method, in which porous containers of calcium hypochlorite
or bleaching powder are immersed in water, is used mainly for wells and
springs but is also applicable to other types of water supply. A free
residual chlorine level of 0.7 mg/litre should be maintained in water,
treated for emergency distribution. A slight taste and odour of chlorine
after half an hour gives an indication that chlorination is adequate.
In flooded areas where the water distribution system is still operating,
higher chlorine residuals should be maintained. Occasionally, an unpleasant
taste develops from the reaction of chlorine with phenolic or other organic
compounds. This taste should be accepted, as it is an indication of safe
disinfection.
Coagulation-Disinfection
· Removal of the organic matter greatly lessens the amount of chlorine
needed for disinfection. There are many factors that govern the coagulation
process. These include:
1. Hydrogen-ion concentration. The optimum pH value for coagulation is
the value that provides the best floe formation and settling. The pH value
of water changes when coagulants are used and has to be adjusted to its
optimum value by the addition of alkalis or acids.
2. Mixing. Coagulants must be thoroughly mixed with the water to give
satisfactory results. This may be accomplished by (a) pump action, whereby
the coagulant solution is added to the suction pipe of the pump and the
pump does the mixing; (b) the drip-bottle method, i.e., hanging a drip-bottle
over the discharge pipe or hose of raw water that feeds the tank and letting
the coagulant solution drip on to the water jet; or (c) dissolution, i.e.,
allowing the discharge of raw water to splash on to a basket containing
solid coagulant.
3. Coagulant dosage. The amount of coagulant and chemicals required to
adjust the pH value of water may be calculated when the pH and the type
of alkalinity are known. However, optimum dosage for a given water may
be determined approximately using the jar test.
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Coagulation-Filtration-Disinfection
· In this method filtration is added to the procedures described
above. If temporary reservoirs can be arranged, it is preferable to let
the water settle before filtering it. In mobile purification units, however,
the water is filtered through a pressure filter without settling. They
usually have a capacity of 4000-7000 litres per hour, and consist essentially
of:
. A centrifugal pump directly coupled to a gasoline engine
. A filter (pressure, rapid sand filter)
. A hypochlorinator
. Cemical solution tanks (one for alum and one for soda ash)
. A chlorine solution tank
. Hose adapters
. Valves (pump suction, inlet, drain, air release, outlet, flow
control, etc.) and
. A tool box. Instructions in the manuals supplied with such units
must be followed.
Filtration-Disinfection
· In this method water is mixed with diatomaceous earth, then passed
through the filter unit in which filtering partitions (septa) are installed.
Mobile purification units using this process have been produced with capacities
up to 50,000 litres per hour. They consist essentially of:
. A centrifugal pump driven by a rope-started gasoline engine
. A filter (diatomite)
. A hypochlorinator
. A slurry feeder and an air compressor
. A precoat and recirculating tank
. A chlorine solution tank
. Hose adapters
. Valves (pump suction, inlet, drain, outlet, flow control, air
release, etc.) and
. A tool box. Instructions in the manuals supplied with such units
must be followed.
Physical protection
· In disaster situations, physical protection of water supplies
for use, is a major consideration. In addition to such barriers as walls
and fences, guards may be necessary to prevent mobs from overrunning and
damaging treatment units, pumping stations, tankers, distribution stations,
and temporary collection facilities. Intake structures, wells, and springs
should also be protected against misuse. The character and extent of such
protection will depend on the local situation.
Ice supply
· Required ice should be supplied from a commercial manufacturing
plant where it is made from safe water and where sanitary regulations
are observed.
· It should be distributed in trucks designed for the purpose,
equipped with tools for the safe handling of ice.
· After drinking water is secured within stricken areas, making
water available for domestic uses (such as cleaning and washing) should
be considered.
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11.3.2 Stockpile of Equipment and Supplies
A tentative list of sanitation equipment and supplies required to satisfy
the needs of 10,000 people is given below for guidance. The relief body
and governmental departments concerned with relief work in each country
should make a rational appraisal of their needs. The equipment and supplies
may be either stockpiled in one place or distributed to several regions
with adequate provision for their immediate transfer from one region to
another in the event of disaster.
| Item |
Quantity |
| For Water supply |
|
Mobile chlorinator, mounted on truck or trailer, with
2 liquid
chlorine cylinders
|
1 |
Mobile hypochlorinator, mounted on truck or trailer,
with solution
tanks, hose and accessories
|
5 |
| Mobile water purification unit, capacity 200-250 litres/min |
4 |
Mobile workshop or repair unit: including repair and
pipe laying
tools, fittings, jointing materials, excavation tools, winch, pipe
wrenches, valves, hose, welding equipment and materials, boots,
working gloves, goggles, etc.
|
1 |
| Tank trucks for water, capacity 7 m3 |
10 |
Portable elevated storage tanks with supporting elements
and accessories,
easy to assemble, capacity 10-20 m3
|
5-10 |
| Well-driving equipment and well points |
2 sets |
| Hand-operated pumps for water, capacity 15 - 20 litres/min |
100 |
| Electric or diesel -driven pumps, capacity 200-250
litres/min |
4 |
Pipes (cast iron, galvanized, asbestos cement), diameter
1.25-10 cm,
with valves and fittings
|
a* |
Chlorinated lime (25-30 %), stored in a cool and dry
place and
renewed every 6 months
|
10-20 tons |
Calcium hypochlorite (60-70 %), in powder or granule
form, stored
in a cool and dry place and renewed every 2 years
|
5-10 tons |
| Alum, ferric chloride, and other chemicals for water
treatment |
2-5 tons |
| Masonry tools, complete |
2-5 sets |
| Carpentry tools, complete |
2-5 sets |
| Truck-mounted generators |
2 |
| Mobile mud pump |
2-5 |
| Sludge pump (non-clogging diaphragm or other type) |
2-5 |
| Sludge tank trucks, capacity 7 ml |
5 |
Mobile repair shop with necessary tools and equipment,
masks, boots,
working gloves, excavation tools, etc.
|
1 unit |
Pipes (cast iron, asbestos cement, concrete), with
joining materials
and equipment, diameter 10-30 cm
|
a* |
| Moulds (iron or wood) for concrete pipes and slabs |
10-20 sets |
| Timber, Bamboo mats, nails, etc. |
a* |
| a* Quantity depends on availability and
on distribution points |
11.3.3 The Sanitarian's equipment
Item |
Quantity |
| Work equipment |
|
Comparator for chlorine residual and pH, together with
orthotolidine
and pH indicator solutions
|
1 |
| Thermometer, 0-100' C, with protective casing |
1 |
| Tape measure, cloth or metal, 30 m, graduated in m
and cm |
1 |
| Tape measure, metal, pocket size, 2 m |
1 |
| Standard household measuring cup, 500 ml |
1 |
| Clip board |
1 |
| Flashlight (pocket type) with spare batteries and bulbs
|
1 |
| Magnifying glass (pocket type), 5x to 20x |
1 |
| Collection vials |
1 dozen |
| Felt-tip ink marking pen |
1 |
| Pocket compass, with plastic case |
1 |
| Plumb rod |
1 |
| Spirit level |
1 |
| Mosquito larvae dipper |
1 |
| Aspirator with stoppered tubes, for collecting mosquitoes |
1 |
| Kit for membrane filter for water testing (complete)
|
1 |
| Water pressure gauge, positive and negative pressure |
1 |
| Hand level |
1 |
| Rapid phosphate determination kit |
1 |
| Drawing board and instruments |
As required |
11.3.4 Preparedness Checklist for MWSSB
(to be filled in by the department head and submitted to the district
collector before May every year)
| Preparedness
Measures Taken |
Details/Remarks |
| The department is familiar with disaster response plan and disaster response
procedures are clearly defined |
|
| Orientation and training
for disaster response plan and procedures undertaken
Special skills required
during emergency operations imparted to the officials and the staff. |
|
| Reviewed and updated
Precautionary
measures and procedures
the
precautions to be taken to protect equipment
the
post-disaster procedures
to be followed. |
|
| Adequate warning mechanisms
for informing people to
store an emergency supply of drinking water have been developed. |
|
| Procedures established for
the emergency distribution of water if existing supply is disrupted. |
|
| An officer has been designated
as Nodal Officer for Disaster Management |
|
| Sources of materials
required for response operations have been identified. |
|
Reported By :
Designation
Signature
Date
11.3.5 Checklist for MWSSB
(to be filled in by the OFFICER-IN-CHARGE and submitted to district control
room and the department head)
| Actions Taken |
Y/N |
Details/ Remarks |
| Radio communications
established with
Emergency
Operations Centre
Divisional
Commissioner
District
control room
Departmental and field offices
within the division. |
|
|
| One officer appointed
as “OFFICER-IN-CHARGE - Water Supply”. |
|
|
| Ensured that the hospital storage tank is full and
the hospital is conserving water. |
|
|
| Informed people
to store emergency supply
of drinking water. |
|
|
| Continuous monitoring
carried out for
Wells
Intake
structures
Pumping
stations
Buildings
above ground
Pumping mains and
The
treatment plant. |
|
|
| Standby diesel pumps
or generators installed in damage-proof buildings. |
|
|
| Provision for standby
water supply made. |
|
|
| Procedures were established
for the emergency distribution of water if existing supply was disrupted. |
|
|
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|
| Actions
Taken |
Y/N |
Details/
Remarks |
| Provisions to acquire tankers and establishing other temporary means of distributing water
on an emergency basis carried out. |
|
|
| Provisions to acquire containers and storage tanks required for storing water
on an emergency basis carried out. |
|
|
| Water distributed to
All
transit camps
Relief
camps
Affected
villages
Cattle
camps. |
|
|
| Buffer stock of fuel for the motors acquired |
|
|
| Emergency repairs of damages to water supply systems carried out. |
|
|
| Appropriate sources of potable water identified. |
|
|
| Unacceptable water sources identified
Necessary precautions taken to see that no water is accessed from such sources. |
|
|
| Alternate water supply arranged in
Feeding
centres
All
transit camps
Relief
camps
Cattle
camps, and
The affected areas. |
|
|
| Drinking water supply is disinfected as per the standards
and procedures laid down. |
|
|
| Emergency accommodations
for staff from outside the area provided. |
|
|
Inspected By :
Designation
Signature
Date
12. OPERATING PROCEDURE GUIDELINES FOR PWD
12.1 Planning Assumptions
· There is no substitute for maintaining standards of services
and regular maintenance during normal times. This affects the response
of the department to any disaster situation.
· Operating procedures for mobilising community participation during
various stages of disaster management have been given in section on “Areas
of Community Participation”. The department is required to study
these and adopt appropriate measures to ensure that community participates
substantially.
· For effective preparedness, the department must have a disaster
response plan or disaster response procedures clearly defined in order
to avoid confusion, improve efficiency in cost and time.
· Orientation and training for disaster response plan and procedures
accompanied by simulated exercises will keep the department prepared for
such eventualities. Special skills required during emergency operations
need to be imparted to the officials and the staff. Select personnel can
be deputed for training as “NODAL OFFICER - PWD” and “Officer-in-charge
- PWD” at the state and district level respectively.
· To the extent possible, preventive measures as recommended in
the preparedness and mitigation document of DMAP, should be undertaken
to improve departmental capacity to respond to a disaster.
Action Plan Objective in a Disaster Situation
· Restoration of roads to their normal condition
· Repair/reconstruction of public utilities and buildings.
12.2 Activities on Receipt of Warning or Activation
of District DMAP (DDMAP)
· Within the affected district/taluka, all available personnel
will be made available to the District Disaster Manager. If more personnel
are required, then out of station officers or those on leave may be recalled.
· All personnel required for Disaster Management should work under
the overall supervision and guidance of District Disaster Manager.
· Establish radio communications with Emergency Operations Centre,
divisional commissioner, district control room and your departmental offices
within the division.
· All district level officials of the department would be asked
to report to the collector.
· Appoint one officer as “NODAL OFFICER - PWD” at the
state level.
· Appoint one officer as “Officer-in-Charge – PWD”
at the district level.
· The district collector to provide “Officer-in-Charge -
PWD” or the field staff as the need be, with all needed authorisations
with respect to
. Recruiting casual labourers.
. Procuring locally needed emergency tools and equipment and materials.
. Expending funds for emergency needs.
· The “Officer-in-Charge -PWD” will ensure that all
field staff and other officers submit the necessary reports and statement
of expenditure in a format as required by District Collector.
· The “Officer-in-Charge -PWD” will be responsible
for mobilising staff and volunteers to clear the roads in his section,
should a disaster strike.
· The “NODAL OFFICER-PWD” should be familiar with pre-disaster
precautions and post-disaster procedures for road clearing and for defining
safe evacuation routes where necessary.
· All officers (technical officers) should be notified and should
meet the staff to review emergency procedures.
· Review and update precautionary measures and procedures, and
review with staff the precautions that have been taken to protect equipment,
and the post-disaster procedures to be followed.
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· Vehicles should be inspected, fuel tanks filled and batteries
and electrical wiring covered as necessary.
· Extra transport vehicles should be dispatched from headquarters
and stationed at safe strategic spots along routes likely to be affected.
· Heavy equipments, such as front-end loaders, should be moved
to areas likely to be damaged and secured in a safe place.
· Inspect all roads, road bridges by a bridge engineer, including
underwater inspection of foundations and piers. A full check should be
made on all concrete and steelworks.
· Inspect all buildings and structures of the state government
(including hospital buildings) by a senior engineer and identify structures
which are endangered by the impending disaster.
· Emergency tool kits should be assembled for each division, and
should include:
1. Crosscut saws
2. Axes
3. Power chain saw with extra fuel, oil
4. Sharpening files
5. Chains and tightening wrenches
6. Pulley block with chain and rope.
· The designation of routes strategic to evacuation and relief
should be identified and marked, in close coordination with police and
district control room.
· Establish a priority listing of roads which will be opened first.
Among the most important are the roads to hospitals and main trunk routes.
· Give priority attention to urgent repair works that need to be
undertaken in disaster affected areas.
· Work under construction should be secured with ropes, sandbags,
and covered with tarpaulins if necessary.
· Emergency inspection by mechanical engineer of all plant and
equipment in the district workshops.
· If people are evacuating an area, the evacuation routes should
be checked and people assisted.
· Identify locations for setting up transit and relief camps, feeding
centres and quantity of construction materials and inform DCR accordingly.
12.2.1 Relief and Rehabilitation
· All work teams should be issued two-way communication link.
· Provide a work team carrying emergency tool kits, depending on
the nature of the disaster, essential equipments such as
.; Towing vehicles
.; Earth moving equipments
.; Cranes etc.
· Each unit should mobilise a farm tractor with chain, cables and
a buffer stock of fuel.
· Adequate road signs should be installed to guide and assist the
drivers.
· Begin clearing roads. Assemble casual labourers to work with
experienced staff and divide into workgangs.
· Coordinate with Building and Construction Department of Zilla
Parishad
· Mobilise community assistance for road clearing by contacting
community organisations.
· Undertake cleaning of ditches, grass cutting, burning or removal
of debris, and the cutting of dangerous trees along the roadside in the
affected area through maintenance engineer’s staff.
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· Undertake repair of all paved and unpaved road surfaces including
edge metalling, pothole patching and any failure of surface, foundations
in the affected areas by maintenance engineer's staff and keep monitoring
their conditions.
· Undertake construction of temporary roads to serve as access
to temporary transit and relief camps, and medical facilities for disaster
victims.
· As per the decisions of the district control room, undertake
construction of temporary structures required, for organising relief work
and construction of relief camps, feeding centres, medical facilities,
cattle camps and SOC/s.
· An up-to-date report of all damage and repairs should be kept
in the district office report book and communicate the same to the district
control room.
· If possible, a review of the extent of damage (by helicopter)
should be arranged for the field Officer-in-Charge, in order to dispatch
most efficiently road clearing crews, and determine the equipments needed.
The amount spent on disaster management in pursuance of these relief activities,
after receipt of warning or disaster strike, will be submitted to the
Relief Commissioner. The Relief Commissioner will book this expenditure
under Budget Head ‘2245’ and reimburse the amount to PWD.
12.3 Standards for Relief Camps
12.3.1 Tent Camps
· The layout of the site should meet the following specifications:
1. 3-4 hectares of land/1000 persons
2. Roads of 10 meters width
3. Minimum distance between edge of roads and tents of 2 mtrs
4. Minimum distance between tents of 8 meters
5. Minimum floor area/tent of 3 square meters per person.
· Water distribution in camp sites should consist of
1. Minimum capacity of tanks of 200 liters
2. Minimum capacity/capita of 15 liters/day
3. Maximum distance of tanks from farthest tent of 100 meters.
· Solid waste disposal containers in tent camps should be
1. Waterproof
2. Insect-proof and
3. Rodent-proof
4. The waste should be covered tightly with a plastic or metallic lid
5. The final disposal should be by incineration or by burial.
· The capacities of solid waste units should be, 1 litre/4-8 tents;
or 50-100 liters/25-50 persons.
· Excreta and liquid waste should be disposed in bore-holed or
deep trench latrines in tent camps. Specifications for these are:
1. 30-50 meters from tents
2. 1 seat provided/10 persons.
3. Modified soakage pits should be used for waste water by replacing layers
of earth and small pebbles with layers of straw, grass or small twigs.
The straw needs to be removed on a daily basis and burned.
4. Washing should take place with an ablution bench that is:
. 3 meters in length
. Double-sided
. 2/100 persons.
12.3.2 Buildings
Buildings used to accommodate victims during relief should provide the
following:
1. Minimum floor area of 3.5 sq.meters/person
2. Minimum air space of 10 sq.meters/person
3. Minimum air circulation of 30 cubic meters/person/hour and
4. There should be separate washing blocks for men and women.
5. Washing facilities to be provided are:
· 1 hand basin/10 persons or
· 1 wash bench of 4-5 meters/100 persons and 1 shower head/50 persons
in temperate climates
· 1 shower head/30 persons in hot climates.
6. Toilet accommodations in buildings housing displaced persons, should
meet these requirements:
· 1 seat/25 women and
· 1 seat plus 1 urinal/35 men
· Maximum distance from building of 50 meters.
7. Refuse containers are to be plastic or metallic and should have closed
lids. To be provided are:
· 1 container of 50-100 liters capacity/25-50 persons.
12.3.3 Preparedness Checklist for PWD
(to be filled in by the department head and submitted to the district
collector before May every year)
| Preparedness Measures taken |
Details/Remarks |
| The department is familiar with
disaster response plan and disaster response procedures are
clearly defined |
|
| Orientation and training for disaster response plan and procedures
undertaken
Special skills required during emergency operations imparted to the officials
and the staff. |
|
| Reviewed and updated
Precautionary
measures and procedures
The
precautions to be taken to protect equipment
The
post-disaster procedures to be followed. |
|
| All officers are familiar with pre-disaster precautions and post-disaster procedures
for road clearing and for defining safe evacuation routes where
necessary. |
|
| An officer has been designated as Nodal Officer for Disaster Management |
|
| Sources of materials required for response operations have been identified. |
|
Reported By :
Designation
Signature
Date
12.3.4 Checklist for Public Works Department
(to be filled in by OFFICER-IN-CHARGE and submitted to district control
room and the department head)
| Action Taken |
Y/N |
Details/Remarks |
| Radio communications established with
Emergency
Operations Centre
Divisional
Commissioner
District
control room and
Departmental
offices within the division. |
|
|
| An officer
appointed as “OFFICER-IN-CHARGE - PWD” |
|
|
| Extra transport vehicles dispatched from headquarters |
|
|
| Work under construction secured |
|
|
| Heavy equipment, such as front-end loaders, have been
secured |
|
|
| All work teams issued two-way communication link. |
|
|
| Inspection and emergency repairs, if necessary, carried
out for all
Roads,
Road
bridges
Underwater
inspection of foundations and piers.
Concrete
and steelworks. |
|
|
| Inspection and emergency repairs, if necessary, carried
out for all buildings and
structures of the state government (including hospital buildings)
|
|
|
| Emergency inspection
by mechanical engineer of all plant and equipment in the District workshops carried out. |
|
|
| Emergency tool kits assembled for each division |
|
|
| Routes strategic to evacuation and relief marked
|
|
|
| Adequate road signs installed to guide and assist the drivers. |
|
|
| Priority listing made for which roads to be opened
first. |
|
|
| Essential equipments such as
Towing
vehicles
Earth
moving equipments
Cranes
etc.
made available. |
|
|
| Begin clearing roads. |
|
|
| Community assistance mobilised for road clearing. |
|
|
| The following activities
were undertaken
Cleaning of ditches
Grass cutting
Burning or removal of debris
and
Cutting of dangerous trees along the roadside
in the affected area. |
|
|
| The following
repair works were undertaken
for
All paved and unpaved road surfaces
Pothole patching and
Any failure of surface foundations in the affected
areas. |
|
|
| Construction work undertaken
for temporary roads to serve
as access to
Temporary transit camps
Relief camps
Medical centres. |
|
|
|
Construction work undertaken
for temporary structures
required for organising relief work such as
Relief camps
Feeding centres
Medical facilities
Cattle camps and
SOC/s. |
|
|
| An up-to-date report
of all damage and repairs kept
in the district office report
book. |
|
|
Inspected By :
Designation
Signature
Date
13. OPERATING PROCEDURE GUIDELINES FOR DOT
13.1 Planning Assumptions
· There is no substitute for maintaining standards of services
and regular maintenance during normal times. This affects the response
of the department to any disaster situation.
· Operating Procedures for mobilising community participation during
various stages of disaster management have been given in section on “Areas
of Community Participation”. The department is required to study
these and adopt appropriate measures to ensure that community participates
substantially.
· For effective preparedness, the department must have a disaster
response plan or disaster response procedures clearly defined in order
to avoid confusion, improve efficiency in cost and time.
· Orientation and training for disaster response plan and procedures
accompanied by simulated exercises will keep the department prepared for
such eventualities. Special skills required during emergency operations
need to be imparted to the officials and the staff.
· To the extent possible, preventive measures as recommended in
the preparedness and mitigation document of DMAP, should be undertaken
to improve departmental capacity to respond to a disaster.
Action Plan Objective in a Disaster Situation
· Restoration of communication lines.
13.2 Activities on Receipt of Warning or Activation
of District DMAP (DDMAP)
· Establish radio communications with Emergency Operations Centre,
divisional commissioner, district control room and your departmental offices
within the division.
· All personnel required for Disaster Management should work under
the overall supervision and guidance of District Disaster Manager.
· Appoint one officer as “NODAL OFFICER - Communication”
at the state level.
· Appoint one officer as “Officer-in-Charge - Communication”
at the district level.
· The district collector to provide “Officer-in-Charge -
Communication” or the field staff as the need be, with all needed
authorisations with respect to
. Recruiting casual labourers.
. Procuring locally needed emergency tools and equipment and materials.
. Expending funds for emergency needs.
· The “Officer-in-Charge - Communication” will ensure
that all field staff and other officers submit the necessary reports and
statement of expenditure in a format as required by the district collector
· Review and update precautionary measures and procedures, and
review with staff the precautions that have been taken to protect equipments,
and the post-disaster procedures to be followed.
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· Ensure that all staff are aware of recommended precautions to
protect life and personal property.
· Fill department vehicles with fuel and park them in a protected
area.
· Inspect and repair all
. Radio masts
. Anchorages
. Foundations and cables
. Poles
. Overhead circuits.
· Upgrade outside equipment to withstand wind speeds and other
adverse weather conditions.
· Designate at each exchange a member of staff (such as an inspector)
as a disaster officer.
· He must live in the area, be instructed in the likely effects
of a disaster, and should be knowledgeable about necessary precautions
and post-disaster procedures.
· House all electrical and switching equipment in damage-proof
buildings.
· Store batteries clear of areas likely to be affected.
· All storage batteries should be charged fully during an alert,
for use in the post disaster period, when the electricity supply is not
likely to be available.
· Establish an emergency tool kit at each exchange, including:
a. cable cutters
b. Cutting pliers
c. Spanners
d. Ropes
e. Ratchet tension
f. Crosscut saws
g. Pulley blocks with rope
h. Hand gloves
· Check emergency tool kits and assemble any additional equipment
needed.
· Provide at least two tarpaulins in every building with radio
equipment, teleprinter equipment, and manual and auto-exchanges.
· Install standby generators in all exchange buildings for the
recharging of batteries.
· Secure all outside equipment to the extent possible.
· Arrange for the transport of additional vehicles for inspectors.
· Assemble equipment and emergency stocks of materials likely to
be necessary for restoration of services.
· Arrange emergency standby cable for dispatch to the affected
area immediately after the disaster.
· Remove fuses from the lines and disconnect the power supplies
to equipment in disaster areas, if necessary.
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13.2.1 Relief and Rehabilitation
Field priorities
· Give priority and concentrate on repairs and normalisation of
communication in disaster areas.
· Identify the public services within the affected community for
which communication links are most vital, and establish a temporary service,
if feasible.
· Carry out an assessment of overall damage, listing specifically:
. Overhead route damage (in miles/kilometers).
. Cable damage (in yards/meters).
. Specific equipment damaged.
· Establish a temporary communication facility, wherever necessary
through mobile exchanges, on priority for use by
. District control room
. Non-officials (MLAs, MPs, Mayors, and ZP Presidents)
. Transit, and relief camps
. Cattle camps
. Medical centres
. Site operations centre and
. Temporary establishment of all government and non-government agencies
engaged in relief activities.
· Establish a temporary communication facility for use by the public
· Identify requirements, including:
. Manpower needed
. Vehicles needed
. Materials and equipments needed.
· Begin restoration by removing and salvaging wires and poles from
the roadways through recruited casual labourers.
· Establish a secure storage area for incoming equipments and salvaged
materials.
· Carry out temporary building repairs for new equipments.
· Report all activities to head office
Head Office priorities
· Dispatch standby technical work groups to the affected area,
ensuring that they take with them adequate food, bedding, tents, and tools.
· Dispatch additional vehicles, emergency equipment, and stocks
for restoration of the affected area.
· Provide authorisations needed by staff, to effectively carry
out emergency reconstruction.
The amount spent on disaster management in pursuance of these relief activities,
after receipt of warning or disaster strike, will be submitted to the
Relief Commissioner. The Relief Commissioner will book this expenditure
under Budget Head ‘2245’ and reimburse the amount to DOT.
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13.2.2 Preparedness Checklist for Telecommunications
(to be filled in by the department head and submitted to the district
collector before May every year)
| Preparedness Measures Taken |
Y/N |
Details/Remarks |
| The department is familiar with disaster response plan and disaster response
procedures are clearly defined. |
|
|
| Orientation and training
for disaster response plan and procedures
undertaken.
Special skills required
during emergency operations imparted to the officials and the staff. |
|
|
| Reviewed and updated
Precautionary measures and procedures
Precautions to be taken to protect equipments
Post-disaster procedures to be
followed. |
|
|
| All staff are aware of recommended
precautions to protect life and personal property. |
|
|
| An officer has been designated
as Nodal Officer for Disaster Management. |
|
|
| Sources of materials
required for response operations have been identified. |
|
|
Reported By :
Designation
Signature
Date
14. OPERATING PROCEDURE GUIDELINES FOR RAILWAYS
14.1 Planning Assumptions
· For effective preparedness, the department must have a disaster
response plan or disaster response procedures, clearly defined, in order
to avoid confusion, improve efficiency in cost and time.
· Operating procedures for mobilising community participation during
various stages of disaster management have been given in section on “Areas
of Community Participation”. The department is required to study
these and adopt appropriate measures to ensure that community participates
substantially.
· Orientation and training for disaster response plan and procedures
accompanied by simulated exercises will keep the department prepared for
such eventualities. Special skills required during emergency operations
need to be imparted to the officials and the staff.
· To the extent possible, preventive measures as recommended in
the preparedness and mitigation document of DMAP, should be undertaken
to improve departmental capacity to respond to a disaster.
Action Plan Objective in a Disaster Situation
· Restoration of rail lines
· Ensuring smooth rail movement for passenger and relief materials.
14.2 Activities on Receipt of Warning or Activation
of District DMAP (DDMAP)
· Establish radio communications with Emergency Operations Centre,
divisional commissioner, district control room and your departmental offices
within the division.
· Appoint one officer as “NODAL OFFICER-Railways” at
the state level.
· Appoint one officer as “Officer-in-Charge -Railways”
at the district level.
· The district collector to provide “Officer-in-Charge -Railways”
or the field staff as the need be, with all needed authorisations with
respect to
. Recruiting casual labourers.
. Procuring locally needed emergency tools and equipments and materials.
. Expending funds for emergency needs.
· The “Officer-in-Charge -Railways” will ensure that
all field staff and other officers submit the necessary reports and statement
of expenditure in a format as required by the district collector
· Review and update precautionary measures and procedures, and
review with staff the precautions that have been taken to protect equipments,
and the post-disaster procedures to be followed.
· Officers should ensure that all staff are well aware of precautions
to be taken to protect their own lives and personal property.
· Fill department vehicles with fuel and park them in a protected
area.
· Plans should be finalised for sending auxiliary staff and repairmen
into the affected areas to assist local staff.
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· Maintenance and repairmen should be instructed to assemble and
check repair equipments.
· Contingency plans should be established for providing food and
emergency shelter for local staff, and for auxiliary staff being sent
into the affected area.
· Rail schedules should be revised and special trains brought into
the area to assist the increased volume of traffic.
· A schedule, for the departure of the last trains prior to the
disaster, should be developed by station masters and posted.
· An evaluation of the number and location of sidings and passing
places should be carried out, to ensure that an increased number of trains
can operate in an emergency situation.
· Emergency train operating procedures, such as the pilot working
system, should be developed. All staff should be well trained to implement
the emergency systems.
· Within the emergency operating framework, emergency procedures
should be developed to provide the stationmasters with authority, to dispatch
or hold trains, and take other emergency decisions in a disaster threatening
situation.
· Systems should be developed for increasing the ability to carry
increased number of passengers in an emergency situation.
· If halting or termination of passenger trains is intended, arrangements
for alternate means of transport and availability of adequate food supplies
must be ensured.
· Arrange for transport to the affected area
. Tractor-shovel
. Tripper, and
. Auxiliary jeeps.
· All new construction and repair activities should be halted,
and the work secured, as far as possible with sandbags, tarpaulins, etc.
· Polythene should be acquired for the protection of freight and
equipments.
· All perishable and breakable items should be loaded into goods
wagons and padlocked.
· For any coaches remaining in the area, shutters should be pulled
down and doors closed.
· Reserve stocks of fuel should be checked.
· Inspection of all railroad bridges, by a bridge engineer including
an underwater survey of foundations, piers and abutments. A full check
on all concrete and steelworks should be included, and any repairs needed
should be promptly carried out.
· Continuous regular weeding, cleaning of ditches and the burning
and removal of debris should be carried out by the maintenance engineer's
staff .
· Continuous inspection and repair by maintenance engineer of all
. Railroad track
. Ballasting,
. Cess damage
. Fish plates and
. Holding down bolts.
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14.2.1 Relief and Rehabilitation
· Emergency repairs of rail lines, if affected, must be carried
out.
· A system for priority transport of relief goods and personnel
must be developed.
· Relief goods may be considered for exemption from freight charges.
· Railway stations, particularly terminal and junction stations,
should be equipped with emergency communication equipments.
· Every work gang should have tools which will be needed in an
emergency. This should include crosscut saws, axes and rope. Each district
tree - cutters gang should have a chain saw.
· Raincoats, caps and gumboots should be made available to workgangs
in an emergency.
The amount spent on disaster management in pursuance of these relief activities,
after receipt of warning or disaster strike, will be submitted to the
Relief Commissioner. The Relief Commissioner will book this expenditure
under Budget Head ‘2245’ and reimburse the amount to Railways.
15. OPERATING PROCEDURE GUIDELINES
FOR AAI
15.1 Planning Assumptions
· For effective preparedness, the department must have a disaster
response plan or disaster response procedures, clearly defined, in order
to avoid confusion, improve efficiency in cost and time.
· Operating Procedures for mobilising community participation during
various stages of disaster management have been given in section on “Areas
of Community Participation”. The department is required to study
these and adopt appropriate measures to ensure that community participates
substantially.
· Orientation and training for disaster response plan and procedures
accompanied by simulated exercises will keep the department prepared for
such eventualities. Special skills required during emergency operations
need to be imparted to the officials and the staff.
· To the extent possible, preventive measures as recommended in
the preparedness and mitigation document of DMAP, should be undertaken
to improve departmental capacity to respond to a disaster.
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Action Plan Objective in a Disaster Situation
· Restoration of runways
· Ensuring smooth transport of passengers and relief materials.
15.2 Activities on Receipt of Warning or Activation
of District DMAP (DDMAP)
· Airport officials in the district should coordinate with the
district collector with regard to specific requirements of the disaster
situation.
· Establish radio communications with Emergency Operations Centre,
divisional commissioner, district control room and with other airports
with respect to disaster situation.
· The district collector will provide all needed authorisations
and reimbursements with respect to
. Recruiting casual labourers.
. Procuring locally needed emergency tools and equipment and materials.
. Expending funds for emergency needs.
· Review and update precautionary measures and procedures, and
review with staff the precautions that have been taken to protect equipment,
and the post-disaster procedures to be followed and also the capacity
for storage of cargo, resulting from possible disasters.
· Review and update flight schedules, and take other measures,
and review with staff the effects of the additional passenger/flight pressures,
and handling of cargo, that may be required for relief and rehabilitation.
· Inspect
. Runways
. Drainage systems inside the airport perimeter
. Culverts
. Ditches
. Wind walls and
. Foundations.
· Inspect and repair all buildings, stores, hangars, fuel dumps,
with special attention to the disaster consequences.
· Inspect the radio tower and communications equipments, including
lightening rods.
· Remove all serviceable aircrafts from the disaster area.
· Unless the hangar has been certified to be safe, it may be safer
to move remaining airplanes from the hangar to outside tie-downs.
· Securely anchor all unserviceable aircrafts to holding-down bolts,
if safe hangar space is not available.
· Auxiliary equipments such as pumps, wagons, etc. should be moved
indoors.
· All radio and weather instruments should be stored in a damage-
proof room.
· Wind direction indicators should be removed.
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· The amount of aviation fuel should be checked and auxiliary fuel
stocks brought in.
· Contingency plans should be prepared for post-disaster use of
the airport, including:
. Need for emergency control tower equipment.
. Need for emergency control tower staff.
. Need for emergency linemen for fueling.
. Emergency fuel supplies.
. Temporary storage facilities.
· The auxiliary electrical supply system, if available, should
be checked.
· Large glass windows should be taped to prevent the shattering
of glass.
15.2.1 Relief and Rehabilitation
· Provide priority clearance arrangements for relief supplies
· Provide priority travel facility to relief personnel.
The amount spent on disaster management in pursuance of these relief activities,
after receipt of warning or disaster strike, will be submitted to the
Relief Commissioner. The Relief Commissioner will book this expenditure
under Budget Head ‘2245’ and reimburse the amount to AAI.
16. STANDARDS FOR RELIEF WORK, TRANSIT AND RELIEF CAMPS AND FEEDING CENTRES.
16.1 Standards for Food
16.1.1 For Marooned Persons
· A senior medical officer should accompany the rescue team along
with required medical kit, and ensure priority of shifting seriously injured,
or those requiring immediate medical attention. The procedure for tagging
should be followed.
· Provision for both infants and adults must be included in the
food supplies.
· Only non-perishable, ready to eat, and long-lasting food items
should be included.
· Food must be packed in small packets for individual use.
· Drinking water should be packed in one litre bottles/plastic
bags.
· Air-dropping should be done from minimum height with ropes and
hooks to ensure that supplies reach the people with minimum damage.
· As far as possible, supplies should be dropped from stationary
helicopters, and not when they are on the move.
· Use of boats should be preferred over helicopters, for supplies
to marooned people.
16.1.2 Storage
· Keep food in the driest and coolest spot in the store - a dark
area if possible.
· Keep food covered at all times.
· Wherever necessary, store food items in plastic bags and keep
in tight containers to prevent from moisture.
· Open food boxes and cans carefully, so that they can be closed
tightly after each use.
· Store packages susceptible to pests, like open packages of sugar,
in screw-top jars or airtight cans.
· Store wheat, rice, dal and edible oil in sealed containers.
· Store powdered milk in packed cans for long term storage.
· Keep salt and spices air-tight in their original packages.
· Inspect all items daily, to make sure that the stocks are in
good condition, and that there are no signs of degradation.
· Post guards at warehouses and supply depots, to prevent looting.
· Stimulate community action, to clear roads to warehouses and
stores.
· Separate the damaged stocks from other stocks, to protect from
odour and damage.
· Maintain food stock condition register, and report to appropriate
authorities.
· Arrange for immediate disposal of all unusable food items.
· Maintain prompt transport schedules for delivery of perishable
food stocks.
· Store kerosene and other combustible items, including pest control
chemicals, in a separate room, away from food stores.
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16.1.3 Cooking
· Food should be cooked using firewood, or a charcoal grill or
kerosene stove, preferably outdoors.
· Canned foods should be heated in a different container and not
in the supply can.
· Follow the checklists for feeding centres supplying cooked food,
to ensure food sanitation.
16.1.4 Standard for assessment
Staff Required Number for
1000 persons 2000 persons
Cooks Food preparation 2 3
Assistants 4 6
Kitchen helpers 10 15
Servers Food distribution 6 10
Queue controllers 4 6
Hygiene (washing up/garbage disposal) 4 6
Total 30 46
16.2 Standards for Potable Water
· Warn people, of the hazard, of drinking contaminated water. Such
sources should be identified and informed to the people.
· Sources located in the vicinity of sewage outfalls, chemical
plants, solid waste disposal fields, abandoned mines, and other hazardous
places should be considered suspect
· Malodorous, highly coloured, or highly polluted water should
be avoided.
· Water suspected of contamination by human or chemical waste should
not be used until it has undergone laboratory analysis.
· Wells which have been contaminated by disaster should be emptied
immediately.
· It is important that all debris in the wells, such as leaves,
sticks, silt and mud, etc. be removed after the water is pumped or dipped
out.
· Topical chlorinated lime (TCL) or bleaching powder, should be
added to all wells to avoid further contamination.
· The post-disaster emphasis for the provision of drinking water,
should be on the restoration of local water sources, rather than on transporting
water from outside the area.
16.2.1 Requirements
Minimum water requirements for drinking, cooking, and basic cleanliness
are
(1) Field hospitals and first aid stations: 40-60 litres per person per
day.
(2) Mass feeding centres: 20-30 litres per person per day.
(3) Temporary shelters and camps: 15-20 litres per person per day.
(4) During Evacuation - 6 litres per person per day.
[With no restrictions, use of water may approach 100 litres per person
per day].
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16.2.2 Storage
· Emergency storage of water can be improvised in plastic containers,
with capacity up to 10 m3. Polyethylene containers erected in pits, dug
to size, can provide upto 50 m3 storage capacity. If the purpose of storage
is only to provide contact time after chlorination, the minimum capacity
should be such as to secure contact for at least 30 minutes. The total
storage capacity for water distribution should be equal to the amount
required for 12-24 hours. Elevated tanks can be set up within a short,
time by using drums, iron sheeting, or asbestos-cement tanks. Wooden poles,
timber, or iron tubing can be used for the supports. In many countries,
elevated storage tanks are manufactured, in standard sizes with all parts
prefabricated. They can be transported and erected rapidly.
· In long-term relief camps, all reservoirs should be covered,
primarily, for protection from sunlight and consequent growth of algae,
which produce tastes in water, and secondarily; for protection from birds,
insects, and dust. The roof may be made of asbestos-cement sheets or corrugated
iron sheets. An overflow pipe should be provided, care being taken that
the overflow water should not endanger the foundations. The inlet pipe
will normally discharge at the top of the reservoir and be fitted with
a float valve. The outlet pipe should be about 5 cm above the bottom of
the tank. A small drain pipe should be installed flush with the bottom
of the tank, and a manhole on the roof is necessary to permit cleaning,
inspection and repair. The openings of vent pipes should be screened to
keep out insects and small birds.
16.2.3 Distribution
· In most disasters, water is distributed from tankers, which may
be provided by fire brigades, the army, dairies, beverage plants, or other
sources. Each family may be issued with a water container, made of plastic
or galvanized iron. A tanker with a storage tank (or tanks) at the site
should be able to provide water for 1000 persons. Environmental health
workers are responsible for seeing that the tankers are filled from acceptable
sources in a hygienic manner and chlorinated under their supervision.
· If there is a municipal distribution system within reasonable
distance, it may be possible to extend this to a temporary camp, by means
of light and quick-coupling steel or plastic pipes. In long-term camps,
distribution pipes may be laid to feed water points.
· Water points usually have two or more taps, and one tap should
be provided for every 100 persons. No shelter should be more than 100
m away from a water point.
16.3 Standards for Feeding Centres
· The location and layout of field centres for mass feeding should
be selected and arranged in consultation with sanitation officers.
· Only potable water may be used in feeding premises. Where there
is no piped supply, water must be transported, stored, and handled in
a sanitary manner.
· Sufficient number of basins, each with soap, nail brush and a
clean towel, must be provided exclusively for the use of food handlers.
· Separate washing place must be provided for washing all sorts
of eating and cooking utensils.
· Before washing, any grease or food scraps on the utensils should
be scraped into a refuse bin.
· Washed utensils should be disinfected by immersing in boiling
water for 5 minutes.
· An alternative method of disinfecting washed utensils is, to
immerse them in a sterilizing solution, preferably hot, of either chlorine
(100 mg/litre for 30 seconds) or quaternary ammonium compounds (200 mg/litre
for 2 min).
· Wiping the utensils dry is unnecessary and undesirable.
· The baskets or trays being laid down for drying utensils must
be in a dust-free place.
· Arrangements should be provided for washing all fruits and vegetables
before cooking. The serving of raw vegetables and soft-skinned fruits
should be forbidden.
· In special diet cases the vegetables and fruits must be thoroughly
washed, immersed in a chlorine solution (100 mg/litre for 3 min), and
rinsed until the smell of chlorine disappears.
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· Sanitation facility for the staff should be provided close to
the mass feeding centre with adequate standards.
· Liquid wastes from kitchens should be disposed of by sanitary
methods, such as a soakage pit or covered cesspool. A strainer must always
be provided and properly maintained to prevent choking.
· Solid wastes from kitchens must be deposited immediately in garbage
bins. No filled bins should remain in preparation and cooking areas, without
being tightly covered, and should be removed outside for collection and
disposal, after every cooking session.
· Basins, tables, chopping blocks, and all other furniture and
equipments must be kept as clean as possible when in use, and thoroughly
cleaned after each meal.
· Only food that is to be used the same day may be kept in the
kitchen. Food not in the process of preparation or cooking, or which has
already been prepared, must be kept in fly-proof containers.
· Where refrigeration facilities are non-existent or inadequate,
perishable foods should be bought on a daily basis and cooked and served
as soon as possible.
· No non-vegetarian food should be made available through feeding
centres.
· Supplies of powdered milk, biscuits and other food items for
infants must be arranged.
· Left-over food shouldn’t be used/served for next meal.
· Condensed or powdered milk must be reconstituted with potable
water only, and under the best possible sanitary conditions. If natural
milk is available for infants and hospital patients, it must be boiled
before use.
· An adequate supply of detergents, disinfectants, brushes, cloths,
brooms, and other housekeeping necessities must be provided to kitchen
staff.
· Disposable (bio-degradable) plates, cups, etc. may be used in
mass feeding centres and especially when disaster victims are on the march.
· Common drinking cups must not be tolerated.
16.4 Standards for Environmental Health Measures
16.4.1 During Search, Rescue and Evacuation
· There are very few sanitary measures that can be taken while
people are being moved to transit or relief camps, and the journey should
therefore be as short as possible. They should be told to take along as
much food, water, and clothing as they will need.
· The relief or welfare authorities should be advised that, during
this transitional period, only unperishable foods which do not require
cooking should be distributed.
· It is very difficult to ensure sanitary excreta disposal while
people are on the march, and not much can be done about refuse collection.
· At rest points, however, sanitation squads should bury excreta
and solid wastes in holes or trenches at least 60 cm deep. After use,
the hole or trench should be filled in with the excavated earth and trampled
on.
· It may also be necessary to control body vermin by the application
of insecticides.
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16.4.2 Solid Waste disposal in the camps or in affected
villages
16.4.2.1 Excreta disposal
Unsatisfactory disposal of excreta is common immediately after natural
disasters. The measures applicable depend on the nature of the existing
facilities.
1. Cities and towns with sewerage systems
· When a disaster occurs, sewerage and sewage treatment installations
in cities and towns may be put out of service.
· Generally, any repairs made to sewer lines during the emergency
should be of a permanent nature. However, temporary repairs may be necessary
where a sewer line or manhole must be replaced quickly, to restore traffic
on a main street. Asbestos-cement pipes, wooden conduits or some other
type of quick-coupling pipes should be used to expedite emergency repairs.
2. Temporary shelters and camps
Depending on the time that temporary shelters or camps are expected to
be in use, excreta disposal installations of different types, and varying
service life, must be provided. The area must be adequately lighted and
the approach road clearly demarcated. The most suitable types are:
(a) Shallow trench latrines
(b) Deep-trench latrines
(c) Pit privies
(d) Borehole latrines
(e) Aqua (or septic) privies
(f) Urinals; and
(g) Mobile latrines.
As far as possible people must be discouraged from open defecation.
16.4.2.2 Community Latrines
· Attempts should be made to provide communal latrines with water,
so that cleaning is practicable.
· Five seats should be provided for every 100 persons, in separate
blocks for men and women.
· Latrines should be located downhill from any water source, and
at least 15 m away from it.
· Where the groundwater is used for drinking or other purposes,
the bottom of the latrine should be at least 1.5 m above the ground-water
table. In the presence of limestone formations and fissured rocks, additional
precautions are necessary to protect sources of water supply.
· The site should be dry, well drained, and above flood level;
the immediate surroundings of latrines should be cleared of all vegetation,
wastes and debris.
Various types of excreta disposal installation are described briefly below:
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16.4.2.3 Shallow trench latrine
· This is simply a trench dug with ordinary tools (picks and shovels).
The trench is 30 cm wide and 90 -150 cm deep.
· Its length depends on the number of users: 3-3.5 m are necessary
for every 100 people.
· Separate trenches should be provided for men and women.
· The earth from the trench should be piled up at the side. Shovels
should be left at the site, and people should be instructed to cover faeces
with earth each time they use the latrine. However, these instructions
may not be carried out, and it will be necessary for the sanitation squad
to complete the work, twice a day, to keep the fly population and odour
under control.
· It may be necessary to place lumber or boards along the sides
of the trench, to provide for footing and to prevent the walls from caving
in.
· Privacy may be secured by the use of brush, canvas, wood, or
sheet-metal fencing.
· Water should be provided.
· The shallow trench is a rudimentary arrangement for a short period
(up to one week). When the trench is filled to 30 cm below ground level,
it must be covered with earth, heaped above ground level and compacted.
If necessary, a new trench must be dug. Before a trench is abandoned,
sanitation personnel should see that it is properly filled in.
16.4.2.4 Deep trench latrine
· This type of latrine is intended for camps of longer duration,
from a few weeks to a few months.
· The trench is 1.8-2.5 m deep and 75-90 cm wide. The top of the
trench is covered by a fly-proof floor.
· A squatting hole is provided.
· A superstructure is built for privacy and protection.
· Other requirements are the same as for shallow trenches.
16.4.2.5 Bore-hole latrine
· In estuaries and places where the subsoil does not contain rock,
this type of latrine offers a fast solution for excreta disposal in disasters.
· Mass production of concrete slabs for the latrine floor may be
undertaken on the site.
16.4.2.6 Aqua (or septic) privy
· This type of privy consists essentially of a watertight tank
(filled with water) in which excreta are discharged, stored and digested.
· It has been used with success in some long-term camps as a communal
latrine.
· Aqua privies take rather a long time to construct, and are not
recommended during disasters, except, perhaps, for field hospitals, first-aid
stations, and mass feeding centres.
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16.4.2.7 Urinals
· These may be provided in communal blocks of latrines for men
to reduce the number of seats needed.
· One urinal space for 25 males is recommended.
· Odour from urinals can be kept under control by applying chlorine
solution.
16.4.2.8 Mobile latrines
· Mobile latrines are tanks mounted on a truck or a rail wagon;
they are used in post-disaster situations.
· They are necessary in disaster areas where the ground-water
table is high.
· Sanitation personnel are responsible for supervising the proper
disposal of the tank contents and the washing, and disinfection of tanks
after each emptying.
16.4.3 Miscellaneous installations
In temporary shelters and camps, communal facilities for maintaining personal
cleanliness should be provided. These may include showers, washrooms,
laundries, and disinfestation and disinfection rooms. They will help to
prevent skin diseases and infestations, that lead to vector-borne diseases.
Disinfection rooms are necessary for preventing the spread of infectious
diseases. Proper operation and maintenance of these services depend on
constant supervision by sanitation personnel.
16.4.3.1 Baths and showers
· One bath should be provided for every 100 persons.
· Over-all consumption of water for bathing should be calculated
on the basis of 30-35 litres per person per week.
· For both hygienic and economic reasons, proper arrangements should
be made for the disposal of waste water from baths.
· People should be discouraged from using ponds, and stagnated
water for baths for both sanitary and safety reasons.
16.4.3.2 Laundries
· In temporary encampments people may be expected to wash their
clothes in plastic or iron tubs.
· One washing stand for every 100 persons is recommended.
· Proper drainage and soap traps should be provided for the waste
water.
16.4.3.3 Disinfection and disinfestation
· Methods used in disinfection and disinfestation involve the use
of chemical agents such as sulfur dioxide, phenol, and carbolic acid.
Some of these agents are dangerous, and should only be used under expert
supervision.
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|
16.4.3.4 Waste disposal
Waste disposal should be in a shallow, all purpose trench of the following
dimensions:
· 10 centimeters deep X 45 centimeters wide X 3 meters long/1000
persons.
16.5 Facilities for Relief Workers
16.5.1 Sleeping and cooking equipments for a team of 5 relief workers
Tent :- 1
Blankets :- 5
Camp beds :- 5
Bed sheets :- 5
Sleeping bags :- 5
Pillows with spare covers :- 5
Kerosene or gas stove :- 1
Kerosene lantern :- 1
Flashlights (with spare batteries) :- 5
Rubber boots :- 5 pairs
Felt-covered water bottles :- 5
Cooking utensils (assorted) :- 1 set
Eating utensils (assorted) :- 1 set
Detergents, soap, water disinfecting tablets, etc. :- As required
Bath unit :- 1
Water containers (plastic or metal), capacity 10-20 litres :- 2
Kerosene containers (plastic or metal), capacity 10-20 litres :- 2
Camp chairs :- 5
Camp tables :- 2
16.6 Checklists for Transit Camps, Relief camps and Feeding Centres.
16.6.1 Checklist for each Transit Camp
(to be inspected by Camp Officer and sent to SOC)
| Action |
Y/N |
Details/Remarks |
| Location approved
/ conveyed to
District
Control Room
Police
Control |
|
|
| Accommodation should provide for the following
Protection against adverse weather
conditions
Treatment
for minor ailments and minor injuries
Control
over access and egress evacuation routes.
Equipped
with a mobile PA system
Update on disaster situation
Drinking
water
Food arrangements
Adequate
lighting arrangements
Sanitation facilities
Easy accessibility
for transport to and from the SOC.
Facilities for storage of
bulk belongings of evacuees
Facilities
for accommodation of cattle and pets |
|
|
| Police personnel provided |
|
|
| Information desk available |
|
|
Inspected By :
Designation
Signature
Date
16.6.2 Checklist for Feeding Centre
(to be filled in by site manager, SOC and submitted to district control
room and the department head)
| Action |
Y/N |
Details/Remarks |
| Managed By :
Government
Voluntary relief
organisations
Red Cross
Salvation Army
Meals on Wheels
Religious organisations. |
|
|
| Location approved by
district control room |
|
|
| Protection against adverse
weather conditions |
|
|
| Person In-charge designated
for
Overall In-charge
of feeding centre
Shifts(supervisor)
Kitchen
Stores / stock
control
Food distribution
Hygiene and sanitation. |
|
|
| Care and comfort and
transport of volunteers |
|
|
| Adequate arrangements
made for
Crowd control
Police protection
Food resources
Storage
of rations appropriate for
control of insects and rodents in stores
Infant
foods
Milk
distribution centres
Fire control measures
Cleaning of premises
where food is handled
Area for eating
on-site
Drinking water
Cleaning of utensils
Disposal of leftovers
Disposal of waste
water
Kitchen equipments
Cooking
Utensils
Detergents, disinfectants,
brushes, cloths, brooms, and other housekeeping necessities. |
|
|
Inspected By :
Designation
Signature
Date
16.6.3 Checklist for Relief Camps and transit camps
of more than three days duration
(to be inspected by camp officer and sent to SOC)
| Action |
Y/N |
Details/Remarks |
| Location approved /conveyed to district control room
|
|
|
| Protection against adverse weather conditions |
|
|
| Whether the site
has adequate building/s |
|
|
| Site has adequate
space for building temporary shelters |
|
|
| Separation of groups
necessary |
|
|
| Separation of sexes necessary |
|
|
| Is there sufficient slope for drainage during rains |
|
|
| Managed by
Government
Voluntary
relief organisations
NGOs
Religious
organisations
nternational
relief organisations |
|
|
| Person In-charge designated for
Officer In-charge of Relief Camp
Shifts(supervisor)
Kitchen
Stores
/ stock control
Relief
distribution
Hygiene
and sanitation |
|
|
| Adequate arrangements
made for
Telephone
lines and other communication links
Easy
accessibility for transport
to and from SOC
Facilities
for storage of bulk belongings
of evacuees
Access
points
Exit
points
Fire fighting
Crowd
control
Feeding centre (refer to checklist)
Medical
facility
Potable water
Water
for other purposes
Food
storage
Storage
of relief materials
Lighting
Recreation
space
Educational
facility
Counselling
facility
Sanitation
blocks
Disposal
of waste water
Disposal
of waste |
|
|
| Police desk |
|
|
| Arrangements for staff
and volunteers
Tents,
bedding, etc.
Transport
Rest
and recreation facility
Space
for office work
Personal
kits
Sanitation
blocks. |
|
|
| Records or register for
Expenses
on administration and management
Cash
and credit vouchers
Issue
of relief tickets
Issue
of gratuitous relief
Cash
disbursements
Issue
of relief materials
Issue
of rations
Receipt
of relief materials
Receipt
of cash
Receipt
of rations
Inventory
of valuables with families
Missing
persons
Persons
requiring special assistance
Births
and deaths
New
arrivals
Departures
Inventory
of non-consumables (dead stock register). |
|
|
Inspected By :
Designation
Signature
Date
1. INFORMATION AND MONITORING TOOLS
The institutional framework and the response structure would not be
effective unless it is operationalised through information tools and monitoring
mechanisms. Such tools define the direction and the content of information
as also the source. The flow of information brings in the dimension of
accountability and the source provides the authenticity.
It is in this context that this section presents information and monitoring
tools for agencies during three main stages of the disaster cycle viz.,
pre-disaster, during disaster and post disaster.
· The pre-disaster stage includes activities related to preparedness,
warning and evacuation
· The during disaster stage encompasses activities related to Activation
of the plan and evacuation
· The post-disaster stage includes damage assessment, relief and
recovery, and providing feedback for preparedness for a disaster, thereby
completing the cycle.
It must be noted at this stage that these stages are fairly amorphous
and many times may occur simultaneously. Disaster detection, information
gathering and action decisions are the first steps in responding to a
disaster. All these steps may occur over a short or protracted time period
depending on the circumstances and magnitude of the disaster. The plan
identifies the responsibility of the personnel having local level authority
to evaluate the situation, assess the magnitude of the problem and activate
DDMAP.
| |

|
2. PREPAREDNESS FORMATS
The district control room will receive reports on preparedness from the
relevant district level departments and other departments, as given in
the Operating Procedure Guidelines for the Departments. The Collector
will also forward Flood Preparedness Measures Format 1 to the Relief commissioner
and Divisional Commissioner.
Format 1: Preparedness Status Checklist for floods
The checklist to be completed and sent to Relief Commissioner by every
district collector two weeks before the onset of monsoon every year.
[With respect to floods, a regular mechanism to inform on the preparedness
status to SCR is expected. The checklist given below can be used on a
regular basis for reporting the preparedness and the same can also be
used on the receipt of warning to monitor the administrative preparedness].
| S.No |
Action Taken |
Y/N |
Remarks |
| 1 |
Flood Prone Rivers and areas identified by irrigation authorities |
|
|
| 2 |
Flood Gauges are in working condition |
|
|
| 3 |
Warning stages on each river are identified |
|
|
| 4 |
Arrangements for flood warnings · Through AIR and TV
· through Public address systems · For local
emergency communication system · For review of flood warning
system · For Flash Flood warning |
|
|
Inspected By :
Date :
Signature :
3. ALERT / WARNING FORMATS
The existing warning system with respect to cyclones and floods has been
sufficiently standardised. The format for cyclone warning and a sample
warning for cyclone over land is given here for ready reference.
Format 2: CYCLONE WARNING BULLETIN
Severe Cyclone Warning bulletin No.1 issued by Area Cyclone Warning Centre,
Bombay at 1330 hours IST of 5th Nov.AAA Severe Cyclone Warning for Goa,
Ratnagiri, Sindhudurg, Raigad districts AAA Severe cyclone located within
half a degree of Latitude Eleven decimal zero north and Longitude Seventy
decimal zero degree east about 450 kilometers Southwest (Direction) of
Goa at 0830 hrs IST AAA Likely intensify further and move in Northeast
direction and expected to strike coast near between Goa and Ratnagiri
by Monday the 6th November evening AAA G ales reaching 150 kilometers
per hour uprooting trees, damaging pucca houses and disrupting communications
likely Goa Ratnagiri, Sindhudurg Raigad districts from Saturday 5th November
night. Widespread rain with scattered heavy to very heavy falls likely
commence in Goa, Ratnagiri districts from Saturday 6th November early
morning. Tidal waves 2.0 meters above normal tide likely inundate coastal
areas of Goa , Ratnagiri districts while issuing coast.
Format 3: SAMPLE MESSAGES FOR CYCLONES OVER LAND
SPECIAL WARNING FOR CYCLONE OVER LAND AREA MESSAGE NO. AAA ISSUED BY _____________
AT ________________HRS AAA CYCLONIC STORM LIES CENTRE AT HRS ________________
(DATE) LAT/LONG ___________ KM DIRECTION (KNOWN STATION) AAA LIKELY INTENSIFY/WEAKEN/REMAIN
UNCHANGED AND MOVE _____________ DIRECTION AAA IN ASSOCIATION WITH ABOVE
SYSTEM STRONG WINDS FROM _______________(DIRECTION) SPEED REACHING __________
KM,/HOUR LIKELY AFFECT ___________ DISTRICTS COMMENCING FROM TIME __________
DATE AAA HEAVY/VERY HEAVY RAIN LIKELY ______________ DISTRICTS COMMENCING
FROM ____________TIME DATE AAA DAMAGE LIKELY TO BE CAUSED DUE TO STRONG
WINDS AND HEAVY RAIN FALL MAY BE MENTIONED DISTRICTWISE.
4. PRELIMINARY REPORTS
The Collector will send the Preliminary Report and Action Taken Report
within 48 hours of the event to the Chief Secretary/Relief Commissioner
and Emergency Operations Centre with a copy marked to the Divisional Commissioner.
After that daily reports on the losses and relief activities will be given.
Format 4 : Preliminary Report On The Disaster
To Be Sent By The Collector or RDC Immediately On The Receipt Of Report
Of The Occurrence Of The Disaster Event to Emergency Operations Centre
and Divisional Commissioner
| |

|
| Details |
Remarks |
| Name of the district : |
|
| Nature of disaster event : |
|
| Estimates of number of villages/towns affected : |
|
Overall assessment of impact : · Estimated persons affected
: · Estimated Loss of Lives : · Estimated
Number of Injury : · Estimated Loss of crops : ·
Estimated Loss of houses : · Estimated Loss of livestock
: |
|
Damage to infrastructure : · Road Transport (Y/N)
· Power Supply (Y/N) · Water supply (Y/N)
· Telecommunication (Y/N) · Irrigation systems
(Y/N) |
|
Immediate requirements : · Assistance for Search and
Rescue (Y/N) · Food (Y/N) · Clothing (Y/N)
· Water (Y/N) · Medical Assistance (Y/N)
· Ambulances (Y/N) · Fire Brigades (Y/N) ·
Police (Y/N) · Transport (Y/N) · Manpower
(Y/N) |
|
Name :
Designation :
Date :
Signature :
Format 5: Actions Taken Report On The Disaster
To Be Sent By The Collector or RDC Immediately On The Receipt Of Report
Of The Occurrence Of The Disaster Event to Emergency Operations Centre
and Divisional Commissioner
| Actions Taken : |
Remarks |
| · Evacuation of vulnerable population completed/underway
_____________ |
|
| · Transit shelters provided to evacuees (Y/N) |
|
| Location of evacuees : |
|
Supplies of the following Arranged : · Food (Y/N)
· Fuel (Y/N) · Water (Y/N) · Lighting
(Y/N) · Medicine (Y/N) |
|
Established Contact with : · Superintendent of Police
(Y/N) · Fire Brigade (Y/N) · Civil Surgeon
(Y/N) · Defence Services (Y/N) · Railways
(Y/N) · Taluka Headquarters (Y/N) · Divisional
Commissioner (Y/N) · Superintendent Engineer (Irrigation)
· Public Works Department (Y/N) · R.T.O (Y/N)
· Mutual Aid and Response Group |
|
| Other Action taken : |
|
Name :
Designation :
Date :
Signature :
Format 6: Daily Report to be sent by Collector to EOC
Information and description of the
onset of disaster |
Information and description of relief
activities |
Additional Requirements |
Quantity |
Amount |
| Loss |
Number |
Amount |
Relief given |
Quantity |
Amount |
|
|
|
Deaths
Injured
Destitute
Families
Destitute
Persons |
|
|
Food
Clothing
Cash
Materials
Temporary Shelters |
|
|
|
|
|
Houses Collapsed
Houses Partially Damaged |
|
|
Water Supply and storage |
|
|
|
|
|
| Damage to Public Buildings |
|
|
Inoculation Done |
|
|
|
|
|
| Cattle Lost |
|
|
Supply of medicines |
|
|
|
|
|
| |
|
|
Restoration of damaged infrastructure |
|
|
|
|
|
| Total |
|
|
Total |
|
|
|
|
|
Format 7: Daily Resource Requirement Pro forma for relief
(for items to be procured through EOC)
Name of the District : ___________ Nature of Disaster : ____________
Item |
Number/Quantity |
Cost |
| |
|
|
| |
|
|
| |
|
|
| |
|
|
| |
|
|
| |
|
|
Name :
Designation :
Date : Signature :
5. DAMAGE ASSESSMENT
Formats for reporting on various losses such as loss of life, injuries,
property, livestock, crops and plantations, have been evolved to monitor
on a day to day basis the impact of the disaster.
Effort has also been made to capture the damage done to infrastructure.
It is assumed that all these information would give a fairly good account
of not just the losses but the requirements for relief and recovery as
also the compensation.
Damage Assessment Reports will be submitted after the relief activities
are over.
Format 8: Report on Details on loss of life and injuries
in Village/Town _________
due to disaster ___________
S.No |
Name of the victim |
Age |
Sex |
Cause of the injury/death |
Date and time of incident |
| |
|
|
|
|
|
| |
|
|
|
|
|
| |
|
|
|
|
|
| |
|
|
|
|
|
| |
|
|
|
|
|
| |
|
|
|
|
Total |
| |
|
|
|
|
|
Name :
Designation :
Date :
Signature :
Format 9 : Loss Assessment Pro forma For Livestock
Name of the Village/Town : ___________
Nature of Disaster : ____________
| Name of cattle owner |
Verification No |
Livestock loss |
Total Loss (in rupees) |
| |
|
Cows |
Buffaloes |
Bullocks |
Goats and sheep |
Donkeys |
He-buffaloes |
Poultry |
Pigs |
|
| |
|
D M |
D M |
D M |
D M |
D M |
D M |
D M |
D M |
|
| |
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| |
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| |
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| |
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|
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| Total |
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|
| |
|
|
|
|
|
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|
|
|
|
Name :
Designation :
Signature :
Date :
Format 10 : Loss Assessment Pro forma for Crops
Name of the Village/town : ___________
Nature of Disaster : ____________
S.NO |
Name of the village |
Types of crops cultivated |
Damage (in Rupees) |
Types of plantation |
Damage (in rupees) |
Total Loss (in rupees) |
| |
|
Type |
Area |
Partial |
Full |
Name |
Number |
Partial |
Full |
|
| |
|
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| |
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| |
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| Total |
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|
|
Name :
Designation :
Date :
Signature :
Format 11: Loss Assessment Pro forma for Public Utilities
Format 12: Loss Assessment Pro forma for Houses
Format 13: Damage Assessment Pro forma for Infrastructure
and Services
Name of the Village/Town : ___________
Nature of Disaster : ___________
Infrastructure |
Nature of damage |
Approximate loss |
Possibility of immediate restoration with temporary
repairs (Y/N) with remarks |
Needs immediate repairs/restoration (remarks) |
| |
Partial damage |
Total damage |
Non-functional |
(in rupees) |
|
|
| 1 |
2 |
3 |
4 |
5 |
6 |
7 |
| Water supply |
|
|
|
|
|
|
| Power Supply |
|
|
|
|
|
|
| Road Transport |
|
|
|
|
|
|
| Health Services |
|
|
|
|
|
|
| Rail Transport |
|
|
|
|
|
|
| Bridges |
|
|
|
|
|
|
| Ports/Jetties |
|
|
|
|
|
|
| Air services |
|
|
|
|
|
|
| Telecommunication |
|
|
|
|
|
|
| Post and Telegraph |
|
|
|
|
|
|
| Education |
|
|
|
|
|
|
| Dams |
|
|
|
|
|
|
| Irrigation Infrastructure |
|
|
|
|
|
|
| Sewer infrastructure |
|
|
|
|
|
|
Name :
Designation :
Date :
Signature :
Format
14: Statement of Total Damage - (pdf)
in the District_________ due to the disaster event_____________
Name :
Designation :
Date :
Signature :
Format 15: Statement of Total expenditure on payment
of relief
District : __________________
Nature of disaster : ______________
Duration of disaster : ______________
| Nature of compensation |
Number of beneficiaries |
Amount spent |
| Loss of life |
|
|
| Permanently incapacitated |
|
|
| Temporary Injured |
|
|
| Loss of crop |
|
|
| Loss of plantation |
|
|
| Loss of cattle |
|
|
| Loss of other livestock |
|
|
| Fully destroyed house |
|
|
| Partially damaged house |
|
|
| Loss of tools of trade/business |
|
|
| |
|
|
| Total |
|
|
Total
Name :
Designation :
Date :
Signature :
6. MONITORING RELIEF
For effective monitoring of the relief camps and cattle camps, information
formats have been developed, which can be used for review of the situation
at the local level as well as for keeping the authorities informed.
Surveillance reports on various specified diseases, water disinfection
report and hospital reports on casualties is required to be sent.
Format 16: District level Information on Camp sites
(for all transit and relief camp sites to be filled in by District Collector
and forwarded to Emergency Operations Centre)
Name of the district__________ Number of camp sites _________
As on / /97
S.NO |
Name of the camp site |
Managed By |
Number of households |
Number of persons in the household
in the camp (including head of household |
| |
|
|
|
Adults |
Children |
| |
|
|
|
M
F |
M
F |
| |
|
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|
|
|
| |
|
|
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|
| |
|
|
|
|
|
| |
Total |
|
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|
|
| |
|
|
|
|
|
Name :
Signature
Date
Format 17: District Level Information on Cattle Camp sites
(for all cattle camp sites to be filled in by District Collector and
forwarded to Emergency Operations Centre)
Name of the district__________
Total number of cattle camp sites_________________
As on / /97
Name of cattle camp site |
Managed by |
Number of livestock |
| |
|
Cows |
Buffaloes |
Bullocks |
Goats and Sheep |
Others |
| 1 |
2 |
3 |
4 |
5 |
6 |
7 |
| |
|
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| |
|
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| |
|
|
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| |
|
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|
|
| |
|
|
|
|
|
|
| Total |
|
|
|
|
|
|
Name and Designation of Camp Officer :
Signature
Date
Health Department Reports
Format 18: Statement on status of epidemics and public
Health activities undertaken
in transit and relief camps and affected villages during the period
Nature of disaster :
Name of District
Name of village/campsite
Name of epidemic
Number of people affected
Number of deaths
Compiled By :
Designation :
Signature :
Date :
Health Department Reports
Format 19: Information on the deceased
(to be filled in for each deceased person)
Name of the Village /Town : ___________
Nature of Disaster : ____________
1. Identification No :
2. Name and address of the deceased :
3. Age :
4. Sex :
5. Occupation :
6. Caste :
7. Annual Family Income :
8. Whether residing in Maharashtra for more than 15 years :
9. Day, date and Time when the body was recovered :
10. Location where the body was found :
11. Identified by:
12. Panchnama Done : (Y/N)
13. Postmortem done : (Y/N)
14. Transferred to Mortuary : (Y/N)
15. Handed Over to relatives : (Y/N)
(Name and address of the relative to be recorded)
16. Disposed of as unclaimed : (Y/N)
17. Report sent to police (Y/N)
Name :
Designation :
Date :
Signature :
Health Department Reports
Format 20: Information on the injured
Name of the Village : ___________
Nature of Disaster : ____________
1. Identification No :
2. Name and address of the injured :
3. Occupation :
4. Caste :
5. Age :
6. Sex
7. Annual Family Income :
8. Whether residing in Maharashtra for more than 15 years :
9. Day, date and Time when reported :
10. Location where the injured reported :
11. Nature of injury or complaint :
12. First Aid Given at OPD : (Y/N)
13. Admitted as Indoor patient : (Y/N)
14. Admission No :
15. Date and time of admission :
16. Date and time of discharge :
17. Transferred to other hospital :
(Name and address of the hospital to be recorded)
Name :
Designation :
Signature :
Date :
Health Department Reports
Format 21: Compiled Report on treatment in hospitals
(to be compiled by DCR and sent to EOC)
Name of the district
Nature of disaster:
Period from / /97 to / /97
S.No |
Name of hospital/medical centre |
Number of patients given treatment
|
Number of patients received “on
transfer” |
Number of patients admitted |
Number of patients treated in OPD |
Number of patients discharged during
the week |
Number of patients transferred for
treatment to other hospitals |
Number of patients expired in the
hospital |
| |
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Compiled By :
Designation :
Signature :

|